Remote Executive Assistant for Venture Capital
Budget: $8 – $15 USD
Executive Assistant – Venture Operations (Remote)
This position is Fully-Remote and candidates must be based or North or South America
Job Overview
We are seeking a highly capable Executive Assistant to support a senior operator within a venture capital firm. This role is core to keeping the firm’s operations, communications, and systems running smoothly. The Executive Assistant will act as a force multiplier, owning day-to-day execution, managing information flow, and ensuring priorities move forward without friction.
This is a hands-on, high-trust role best suited for someone who thrives in fast-moving environments and enjoys building structure where it doesn’t yet exist. The ideal candidate is detail-oriented, proactive, and comfortable working across multiple projects at once.
Reports to: Chief of Staff, CEO, and Executive Assistant to the CEO
Key Responsibilities
Executive & Administrative Support
Information & Communication Hub: Filter and manage incoming/outgoing emails, draft correspondence, and ensure the Chief of Staff is briefed on critical issues.
Calendar management: scheduling across time zones
Travel & Logistics: Arrange travel itineraries, accommodations, and transportation for the Chief of Staff.
Handle ad hoc requests with minimal guidance
Assisting the Chief of Staff by conducting research and preparing reports or presentations that support long-term strategic planning.
Venture Operations & CRM
Maintain and continuously improve CRM systems tracking investors, founders, partners, and the deal pipeline
Track deal flow, follow-ups, and ongoing conversations across multiple threads and timelines
Support research, context gathering, and preparation related to investments, partnerships, and internal initiatives
Organize and maintain internal documents, notes, trackers, and reference materials so information is easy to access and up to date
Project & Process Management
Build and maintain systems (SOPs, trackers) to reduce friction and repeat work
Own timelines for projects and follow-ups, proactively nudging stakeholders and flagging risks
Support special projects such as investor updates, internal planning, events, or cross-functional initiatives
Identify gaps, inefficiencies, or breakdowns in workflow and propose improvements
Requirements
Experience as an Executive Assistant or similar role supporting senior leadership
Excellent organizational skills and attention to detail
High ownership mindset
Comfort working remotely and managing your own time
Experience with tools like Google Workspace, Slack, Notion, Airtable, CRMs, or similar systems
Working Style & Logistics
Fully remote
Preference for candidates based in Central or Eastern Time zones (or with a similar time zone)
Availability to overlap meaningfully with U.S. business hours
High responsiveness during core working hours
This position is Fully-Remote and candidates must be based or North or South America
Job Overview
We are seeking a highly capable Executive Assistant to support a senior operator within a venture capital firm. This role is core to keeping the firm’s operations, communications, and systems running smoothly. The Executive Assistant will act as a force multiplier, owning day-to-day execution, managing information flow, and ensuring priorities move forward without friction.
This is a hands-on, high-trust role best suited for someone who thrives in fast-moving environments and enjoys building structure where it doesn’t yet exist. The ideal candidate is detail-oriented, proactive, and comfortable working across multiple projects at once.
Reports to: Chief of Staff, CEO, and Executive Assistant to the CEO
Key Responsibilities
Executive & Administrative Support
Information & Communication Hub: Filter and manage incoming/outgoing emails, draft correspondence, and ensure the Chief of Staff is briefed on critical issues.
Calendar management: scheduling across time zones
Travel & Logistics: Arrange travel itineraries, accommodations, and transportation for the Chief of Staff.
Handle ad hoc requests with minimal guidance
Assisting the Chief of Staff by conducting research and preparing reports or presentations that support long-term strategic planning.
Venture Operations & CRM
Maintain and continuously improve CRM systems tracking investors, founders, partners, and the deal pipeline
Track deal flow, follow-ups, and ongoing conversations across multiple threads and timelines
Support research, context gathering, and preparation related to investments, partnerships, and internal initiatives
Organize and maintain internal documents, notes, trackers, and reference materials so information is easy to access and up to date
Project & Process Management
Build and maintain systems (SOPs, trackers) to reduce friction and repeat work
Own timelines for projects and follow-ups, proactively nudging stakeholders and flagging risks
Support special projects such as investor updates, internal planning, events, or cross-functional initiatives
Identify gaps, inefficiencies, or breakdowns in workflow and propose improvements
Requirements
Experience as an Executive Assistant or similar role supporting senior leadership
Excellent organizational skills and attention to detail
High ownership mindset
Comfort working remotely and managing your own time
Experience with tools like Google Workspace, Slack, Notion, Airtable, CRMs, or similar systems
Working Style & Logistics
Fully remote
Preference for candidates based in Central or Eastern Time zones (or with a similar time zone)
Availability to overlap meaningfully with U.S. business hours
High responsiveness during core working hours