Proactive Executive Assistant Needed

You will be the right hand to our director, steering the day-to-day flow of work without waiting for instructions. The core of the role is straightforward: own the calendar, organise meetings, and manage all email correspondence so nothing slips through the cracks.

Success here hinges on three abilities I value above all: impeccable time management to juggle shifting priorities, clear and confident communication with both internal and external stakeholders, and quick problem-solving whenever obstacles pop up. If you enjoy thinking two steps ahead and thrive in a fast-paced environment, this should feel natural.

Key responsibilities
• Maintain and constantly refine the director’s schedule, ensuring every minute is well used
• Coordinate in-person and virtual meetings, preparing agendas and follow-ups
• Handle incoming and outgoing emails, drafting responses that capture the director’s voice
• Anticipate needs—spot conflicts, propose solutions, and keep projects moving smoothly

The position calls for someone self-directed who can build efficient systems rather than wait to be told what to do. Reliable internet access, proficiency with standard office and calendar tools, and respect for confidentiality are assumed. Let me know your availability to start and any examples that show how you have turned chaos into order for busy executives in the past.