Personal Assistant / Executive Assistant – Tech Entrepreneur & E-Commerce Ventures
Budget: $2 – $20 USD
We're looking for a proactive, reliable Personal Assistant to support a tech entrepreneur running a portfolio of international technology and e-commerce ventures. This is a broad role — from managing inbox and calendar to screening candidates, ordering groceries, and tracking packages. You'll be the right hand that keeps everything running smoothly.
Freelancers only — no agencies. Flexible, ongoing engagement with potential to grow into a full-time role.
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ABOUT US
• Portfolio of technology and e-commerce ventures based in the Netherlands
• Primary venture: Layerline (layerline.io) — global 3D printing marketplace
• US entity, operating globally with distributed teams
• Fast-paced environment — many things happening at once
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WHAT WE NEED
Inbox & Communication
• Managing and organizing email inbox — filtering, prioritizing, drafting replies
• Flagging urgent items and ensuring nothing falls through the cracks
• Following up on pending emails and conversations on behalf of the founder
Calendar & Scheduling
• Managing a busy calendar across multiple time zones
• Scheduling meetings, calls, and appointments
• Avoiding conflicts and ensuring buffer time between meetings
• Sending reminders and preparing meeting briefs when needed
Recruitment Support
• Screening incoming candidates on Freelancer.com and other platforms
• Managing candidate communication and follow-ups
• Organizing interview schedules
• Keeping a tracker of all open roles and candidate pipeline
Research & Admin
• General research tasks — market research, competitor analysis, vendor comparison
• Document preparation and organization
• Data entry and spreadsheet management
• Filing, record keeping, and general administrative support
Social Media Management
• Managing social media accounts — scheduling posts, engaging with followers
• Content calendar management
• Basic content creation and copywriting
• Monitoring mentions and relevant industry conversations
Personal & Lifestyle Support
• Ordering groceries and personal goods online
• Tracking packages and deliveries
• Travel planning — flights, hotels, transportation, itineraries
• Personal errands and ad-hoc tasks as needed
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WHO WE'RE LOOKING FOR
• 5+ years experience as a personal assistant, executive assistant, or virtual assistant
• Extremely organized — you love systems, checklists, and keeping things on track
• Strong communicator — clear, professional English (written and spoken)
• Proactive — you anticipate needs, don't just wait for instructions
• Reliable and discreet — you'll have access to sensitive information
• Comfortable juggling many different tasks and priorities at once
• Tech-savvy — comfortable with email, calendar tools, spreadsheets, project management tools
Bonus:
• Experience supporting entrepreneurs or startup founders
• Familiarity with Freelancer.com or similar hiring platforms
• Social media management experience
• Experience with AI tools to speed up work
• Dutch language skills (not required but a plus)
• Experience in e-commerce or tech industry
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HOW WE WORK
• Remote, flexible hours (some overlap with CET timezone preferred)
• Clear communication via chat, email, and video calls
• Daily check-ins or async updates depending on workload
• Long-term relationship with the right person
---
TO APPLY
1. Your experience as a personal/executive assistant
2. Tools you use to stay organized (email, calendar, task management)
3. An example of how you've helped a busy executive or entrepreneur
4. Your availability (hours per week) and timezone
5. Hourly rate
6. Availability and earliest start date
Freelancers only — no agencies. Flexible, ongoing engagement with potential to grow into a full-time role.
---
ABOUT US
• Portfolio of technology and e-commerce ventures based in the Netherlands
• Primary venture: Layerline (layerline.io) — global 3D printing marketplace
• US entity, operating globally with distributed teams
• Fast-paced environment — many things happening at once
---
WHAT WE NEED
Inbox & Communication
• Managing and organizing email inbox — filtering, prioritizing, drafting replies
• Flagging urgent items and ensuring nothing falls through the cracks
• Following up on pending emails and conversations on behalf of the founder
Calendar & Scheduling
• Managing a busy calendar across multiple time zones
• Scheduling meetings, calls, and appointments
• Avoiding conflicts and ensuring buffer time between meetings
• Sending reminders and preparing meeting briefs when needed
Recruitment Support
• Screening incoming candidates on Freelancer.com and other platforms
• Managing candidate communication and follow-ups
• Organizing interview schedules
• Keeping a tracker of all open roles and candidate pipeline
Research & Admin
• General research tasks — market research, competitor analysis, vendor comparison
• Document preparation and organization
• Data entry and spreadsheet management
• Filing, record keeping, and general administrative support
Social Media Management
• Managing social media accounts — scheduling posts, engaging with followers
• Content calendar management
• Basic content creation and copywriting
• Monitoring mentions and relevant industry conversations
Personal & Lifestyle Support
• Ordering groceries and personal goods online
• Tracking packages and deliveries
• Travel planning — flights, hotels, transportation, itineraries
• Personal errands and ad-hoc tasks as needed
---
WHO WE'RE LOOKING FOR
• 5+ years experience as a personal assistant, executive assistant, or virtual assistant
• Extremely organized — you love systems, checklists, and keeping things on track
• Strong communicator — clear, professional English (written and spoken)
• Proactive — you anticipate needs, don't just wait for instructions
• Reliable and discreet — you'll have access to sensitive information
• Comfortable juggling many different tasks and priorities at once
• Tech-savvy — comfortable with email, calendar tools, spreadsheets, project management tools
Bonus:
• Experience supporting entrepreneurs or startup founders
• Familiarity with Freelancer.com or similar hiring platforms
• Social media management experience
• Experience with AI tools to speed up work
• Dutch language skills (not required but a plus)
• Experience in e-commerce or tech industry
---
HOW WE WORK
• Remote, flexible hours (some overlap with CET timezone preferred)
• Clear communication via chat, email, and video calls
• Daily check-ins or async updates depending on workload
• Long-term relationship with the right person
---
TO APPLY
1. Your experience as a personal/executive assistant
2. Tools you use to stay organized (email, calendar, task management)
3. An example of how you've helped a busy executive or entrepreneur
4. Your availability (hours per week) and timezone
5. Hourly rate
6. Availability and earliest start date