Part-Time Virtual Business Assistant, Long term job
Budget: $250 – $750 USD
Business Assistant Job:
We’re looking for a Part-Time Business Assistant to play a role as an operational Gatekeeper, mainly online. follow-up based on your provided sources and plans. They do not make strategic decisions; their purpose is to handle operational details to ensure our calendar and projects run smoothly.
Requirement:
Location: Northern UAE Emirates (Dubai, Sharjah or Ajman)
Experience: 1-2 years experience.
Job Tasks:
Production & Suppliers:
Manages daily communication with suppliers, tracks sampling timelines, monitors bulk production schedules, and flags quality control issues، Follows up with contractors to ensure they meet deadlines and have the assets they need.
Logistics & Customers:
Coordinates with shipping partners, manage inventory, ensures orders are fulfilled to brand standards, and handles tracking updates and delivery issues for customers, no direct communications with the customers.
Finances & Admin:
Organizes invoices, manages the payment calendar for your approval, and logs daily operational expenses.
Events & Photoshoots:
Manage logistics for marketing campaigns, photoshoots, pop-ups, and international showcases (booking venues, managing wardrobe, and coordinating schedules).
Timeline Accountability:
Maintains the master launch calendar, tracks collection milestones, and gathers facts on any issues before bringing them to you for a final decision.
Administrative Management:
Organizes and tracks all operational documents, contracts, records, invoices, and compliance paperwork
Operating Style:
To keep your mind entirely free of distraction, she will consolidate information into a 15-minute morning briefing and a single End-of-Day (EOD) status update, keeping routine back-and-forth completely off your plate.
Time Commitment:
Primarily a virtual assistant averaging about 4 hours maximum through out the day online during high-pressure cycles, other wise 2 hours scaling down on low-operation days the normal operation, combined with face-to-face meeting weekly. And sometimes a meeting 2-3 weeks.
Communication Rhythm:
Eliminates routine back-and-forth through a 15-minute morning briefing and a single End-of-Day (EOD) status update, and during-the-day updates.
We’re looking for a Part-Time Business Assistant to play a role as an operational Gatekeeper, mainly online. follow-up based on your provided sources and plans. They do not make strategic decisions; their purpose is to handle operational details to ensure our calendar and projects run smoothly.
Requirement:
Location: Northern UAE Emirates (Dubai, Sharjah or Ajman)
Experience: 1-2 years experience.
Job Tasks:
Production & Suppliers:
Manages daily communication with suppliers, tracks sampling timelines, monitors bulk production schedules, and flags quality control issues، Follows up with contractors to ensure they meet deadlines and have the assets they need.
Logistics & Customers:
Coordinates with shipping partners, manage inventory, ensures orders are fulfilled to brand standards, and handles tracking updates and delivery issues for customers, no direct communications with the customers.
Finances & Admin:
Organizes invoices, manages the payment calendar for your approval, and logs daily operational expenses.
Events & Photoshoots:
Manage logistics for marketing campaigns, photoshoots, pop-ups, and international showcases (booking venues, managing wardrobe, and coordinating schedules).
Timeline Accountability:
Maintains the master launch calendar, tracks collection milestones, and gathers facts on any issues before bringing them to you for a final decision.
Administrative Management:
Organizes and tracks all operational documents, contracts, records, invoices, and compliance paperwork
Operating Style:
To keep your mind entirely free of distraction, she will consolidate information into a 15-minute morning briefing and a single End-of-Day (EOD) status update, keeping routine back-and-forth completely off your plate.
Time Commitment:
Primarily a virtual assistant averaging about 4 hours maximum through out the day online during high-pressure cycles, other wise 2 hours scaling down on low-operation days the normal operation, combined with face-to-face meeting weekly. And sometimes a meeting 2-3 weeks.
Communication Rhythm:
Eliminates routine back-and-forth through a 15-minute morning briefing and a single End-of-Day (EOD) status update, and during-the-day updates.
Related categories:
Research
Logistics
Administrative Support
Operations Management
Business Management