Operations Coordinator (Task System & Team Execution)

Role Overview
We are seeking a detail-oriented Operations Coordinator to help organize tasks, enhance team productivity, and ensure timely work completion.

Our team currently operates through chat and manual follow-ups. Your role is to bring structure using tools like Monday.com and simple automation.

This is not a technical or engineering role — it focuses on organization, follow-up, and execution.

What You’ll Do
1. Organize Tasks:
Turn messy instructions into clear, structured tasks
Ensure each task has:
-owner
-deadline
-clear outcome

2. Manage Daily Execution:
Track what each team member is working on
Follow up to ensure tasks are completed
Identify delays or missing work

3. Improve Task System (Monday.com):
Review and improve our Monday boards
Simplify task structure, statuses, and priorities
Make the system easy to use and track

4. Support Automation (Preferred):
Help set up simple automations (Zapier or similar)
Examples:
-reminders
-task updates
-follow-ups
(No coding required)

5. Track Performance
Monitor:
-completed tasks
-missed deadlines
-response time
-Provide simple daily updates on progress

Requirements
Must Have:
-Experience using Monday.com (or similar tools like Notion, ClickUp, Airtable)
-Strong attention to detail
-Organized and structured thinking
-Good communication and follow-up skills
-Preferred (Not Required)
-Basic understanding of Zapier / automation tools
-Experience managing remote teams or workflows

Personality Fit
You are:
-organized
-proactive
-detail-focused
-comfortable following up with people
-able to turn messy situations into clear steps

Work Structure
1. Phase 1 (Trial / Setup)
-Review current system
-Propose improvements
-Complete test tasks
2. Phase 2 (Ongoing)
-Run and improve the system daily
-Help the team stay organized and productive


Hiring Process:
We use a 2-step test process:
Test 1 (1 Hour)
-Review our Monday.com board
-Identify problems
-Propose improvements
Test 2
-Take a real workflow (Airbnb operations)
-Organize it into a clear system
-Define tasks, structure, and flow

Paid Trial
If tests go well:
-You will help run the system
-Improve workflows
-Build additional structure over time

Compensation
Starting: $3–$5/hour
Fast growth based on performance
Strong performers can grow to:
$10–$15/hour within 6–12 months based on ability and responsibility

Growth Opportunity
As the company grows, this role can expand into:
-operations management
-system optimization
-team coordination

Application Instructions
Please include:
-Your experience with Monday.com (or similar tools)
-Any experience with Zapier or automation
-A short example of how you organize tasks or workflows
-Attention to Detail
-To confirm you read this, include the word:
“Monday” in your application.
- Share a short introductory video of yourself for 1-2 minutes.