NYC-Based Administrative Assistant Needed
Budget: $15 – $25 USD
Administrative Assistant
We are a small, NYC-based training and consulting firm seeking an enthusiastic, detail-oriented and proactive individual to provide administrative support with an initial focus on data entry in support of our sustainability training programming. You will also review documents and reports for accuracy and completeness and we may also ask you to track data and create reports. Applicants must be familiar with common spreadsheet programs. Prefer candidates who can occasionally work onsite at our offices in downtown Brooklyn and training locations around the City.
Our ideal candidate should possess the combination of dedication, patience, and a positive attitude along with:
• High attention to details and accuracy.
• High level of communication, analytical, problem solving and organizational skills.
• Ability to set priorities, plan and organize own workload with minimal supervision.
• High school diploma or GED certificate.
• Experience with basic computer programs, including Excel, Word and Google Suite. Experience with Power Point and Canva preferred.
• Data entry experience.
Responsibilities:
• Sorting and preparing data and files for entry
• Accurately typing data into databases or spreadsheets
• Following the company’s data entry systems and methods
• Backing up data
• Merging data from different systems
• Updating and maintaining databases
• Supplying staff with requested information
• Eliminating duplicated data
• Managing and archiving files
• Scan and print required documents needed to collect information for data entry
• Generate periodic reports regarding course information or training team performance
• File and organize paperwork used to enter data into programs to keep a record of original documents
• Processing invoices, tracking receipts, inputting expenses and other basic bookkeeping tasks
• Scheduling trainings and assigning trainers
• Assist in project management by tracking deadlines and facilitating communication.
Requirements and Qualifications:
• High school diploma or GED certificate
• Experience with basic computer programs, including Excel
• Data entry or processing experience a plus
• Ability to scan and fax documents
• Attention to detail
We are a small, NYC-based training and consulting firm seeking an enthusiastic, detail-oriented and proactive individual to provide administrative support with an initial focus on data entry in support of our sustainability training programming. You will also review documents and reports for accuracy and completeness and we may also ask you to track data and create reports. Applicants must be familiar with common spreadsheet programs. Prefer candidates who can occasionally work onsite at our offices in downtown Brooklyn and training locations around the City.
Our ideal candidate should possess the combination of dedication, patience, and a positive attitude along with:
• High attention to details and accuracy.
• High level of communication, analytical, problem solving and organizational skills.
• Ability to set priorities, plan and organize own workload with minimal supervision.
• High school diploma or GED certificate.
• Experience with basic computer programs, including Excel, Word and Google Suite. Experience with Power Point and Canva preferred.
• Data entry experience.
Responsibilities:
• Sorting and preparing data and files for entry
• Accurately typing data into databases or spreadsheets
• Following the company’s data entry systems and methods
• Backing up data
• Merging data from different systems
• Updating and maintaining databases
• Supplying staff with requested information
• Eliminating duplicated data
• Managing and archiving files
• Scan and print required documents needed to collect information for data entry
• Generate periodic reports regarding course information or training team performance
• File and organize paperwork used to enter data into programs to keep a record of original documents
• Processing invoices, tracking receipts, inputting expenses and other basic bookkeeping tasks
• Scheduling trainings and assigning trainers
• Assist in project management by tracking deadlines and facilitating communication.
Requirements and Qualifications:
• High school diploma or GED certificate
• Experience with basic computer programs, including Excel
• Data entry or processing experience a plus
• Ability to scan and fax documents
• Attention to detail
Related categories:
Data Entry
Excel
Research Writing
Business Analysis
Administrative Support
Canva
Microsoft Word