Hybrid Executive & Personal Assistant Needed
Budget: $250 – $750 USD
Hiring: Hybrid Executive & Personal Assistant (Metro Manila/Bicol)
We are looking for an experienced, highly organized, proactive, professional, and trustworthy Executive & Personal Assistant to provide executive, administrative, and personal support.
This is a hybrid position that combines remote work with office and in-person support.
Compensation: Salaried Position
Competitive salary based on qualifications, experience, and overall fit.
Key Responsibilities:
*Make professional phone calls to clients, vendors, and business contacts in the United States and the Philippines, including follow-up communications.
* Manage emails, correspondence, and communications.
* Maintain calendars, schedule meetings, and coordinate appointments.
* Handle executive, administrative, and personal support tasks.
* Accompany me to meetings, business appointments, events, and travel when required.
* Coordinate domestic and international travel arrangements, including itineraries and accommodations.
* Conduct online research and prepare reports, presentations, and other business documents.
* Assist with business operations and special projects.
Qualifications:
* Based in Metro Manila, Bicol Region, or nearby areas.
* Bachelor’s degree preferred in Business Administration, Management, Communications, or a related field.
* Minimum of 3–5 years of experience as an Executive Assistant, Personal Assistant, Office Administrator, or in a similar role.
* Experience supporting business owners, or senior executives is preferred.
* Excellent spoken and written English.
* Clear, professional speaking voice with a neutral or American-style English accent.
* Comfortable making professional outbound calls and handling business correspondence.
* Proficient in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, email, Zoom, Microsoft Teams, and other productivity tools.
* Strong organizational, planning, project coordination, and time management skills.
* Resourceful, proactive, and able to anticipate needs before being asked.
* Strong problem-solving skills with the ability to exercise sound judgment and discretion.
* Able to work independently with minimal supervision while managing multiple priorities.
* Flexible and willing to work outside normal business hours when business needs require.
* Experience coordinating domestic and international travel, meetings, and executive schedules is an advantage.
* Experience managing multiple projects or businesses simultaneously is a plus.
* Familiarity with project management tools such as Asana, Monday.com, or similar platforms is an advantage.
* Experience using AI productivity tools such as ChatGPT, Microsoft Copilot, Claude, or Google Gemini to improve efficiency and workflow is a plus.
* Basic bookkeeping or accounting knowledge is a plus.
* Experience in real estate, hospitality, healthcare, or business operations is an advantage.
* Trustworthy, discreet, and able to maintain the highest level of confidentiality and professionalism.
* Professional appearance and demeanor suitable for representing executives and businesses.
We are looking for an experienced, highly organized, proactive, professional, and trustworthy Executive & Personal Assistant to provide executive, administrative, and personal support.
This is a hybrid position that combines remote work with office and in-person support.
Compensation: Salaried Position
Competitive salary based on qualifications, experience, and overall fit.
Key Responsibilities:
*Make professional phone calls to clients, vendors, and business contacts in the United States and the Philippines, including follow-up communications.
* Manage emails, correspondence, and communications.
* Maintain calendars, schedule meetings, and coordinate appointments.
* Handle executive, administrative, and personal support tasks.
* Accompany me to meetings, business appointments, events, and travel when required.
* Coordinate domestic and international travel arrangements, including itineraries and accommodations.
* Conduct online research and prepare reports, presentations, and other business documents.
* Assist with business operations and special projects.
Qualifications:
* Based in Metro Manila, Bicol Region, or nearby areas.
* Bachelor’s degree preferred in Business Administration, Management, Communications, or a related field.
* Minimum of 3–5 years of experience as an Executive Assistant, Personal Assistant, Office Administrator, or in a similar role.
* Experience supporting business owners, or senior executives is preferred.
* Excellent spoken and written English.
* Clear, professional speaking voice with a neutral or American-style English accent.
* Comfortable making professional outbound calls and handling business correspondence.
* Proficient in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, email, Zoom, Microsoft Teams, and other productivity tools.
* Strong organizational, planning, project coordination, and time management skills.
* Resourceful, proactive, and able to anticipate needs before being asked.
* Strong problem-solving skills with the ability to exercise sound judgment and discretion.
* Able to work independently with minimal supervision while managing multiple priorities.
* Flexible and willing to work outside normal business hours when business needs require.
* Experience coordinating domestic and international travel, meetings, and executive schedules is an advantage.
* Experience managing multiple projects or businesses simultaneously is a plus.
* Familiarity with project management tools such as Asana, Monday.com, or similar platforms is an advantage.
* Experience using AI productivity tools such as ChatGPT, Microsoft Copilot, Claude, or Google Gemini to improve efficiency and workflow is a plus.
* Basic bookkeeping or accounting knowledge is a plus.
* Experience in real estate, hospitality, healthcare, or business operations is an advantage.
* Trustworthy, discreet, and able to maintain the highest level of confidentiality and professionalism.
* Professional appearance and demeanor suitable for representing executives and businesses.