Hospitality Virtual Assistant Needed
Budget: £2 – £5 GBP
I run a coffee shop, a café, and a few connected hospitality ventures, and the daily admin is beginning to slow my momentum. I’m looking for a detail-oriented remote assistant who can step in and keep our back office humming so I can stay focused on expansion.
Day-to-day you’ll liaise with each store manager to capture accurate stock counts, flag shortages, and send suppliers the updated purchase orders. At the same time, you’ll own my calendar—booking tasting sessions, vendor meetings, staff interviews, and any other appointments that pop up—while making sure confirmations and reminders go out on time. General admin such as filing invoices, organising digital receipts, and updating simple spreadsheets or Google Sheets round out the workload.
Strong organisational skills outweigh everything else for this role. Clear communication is, of course, expected, but your ability to structure information, set up repeatable routines, and follow them consistently will be what keeps our operation running smoothly.
I’m not chasing an overnight turnaround; I need long-term, steady support that becomes second nature to the team. If you love bringing order to fast-moving hospitality environments and you’re comfortable with tools like Google Workspace, Excel, and shared Slack channels, let’s talk about how you can take these tasks off my plate.
Day-to-day you’ll liaise with each store manager to capture accurate stock counts, flag shortages, and send suppliers the updated purchase orders. At the same time, you’ll own my calendar—booking tasting sessions, vendor meetings, staff interviews, and any other appointments that pop up—while making sure confirmations and reminders go out on time. General admin such as filing invoices, organising digital receipts, and updating simple spreadsheets or Google Sheets round out the workload.
Strong organisational skills outweigh everything else for this role. Clear communication is, of course, expected, but your ability to structure information, set up repeatable routines, and follow them consistently will be what keeps our operation running smoothly.
I’m not chasing an overnight turnaround; I need long-term, steady support that becomes second nature to the team. If you love bringing order to fast-moving hospitality environments and you’re comfortable with tools like Google Workspace, Excel, and shared Slack channels, let’s talk about how you can take these tasks off my plate.