General Administrative Assistant
Budget: $25 – $50 USD
The successful applicant will be expected to support the Head of Department in relation to daily management, travel requirements and preparation for meetings as well as provide support the wider teams with general administrative duties.
A high degree of accuracy, responsibility and confidentiality is required in carrying out assigned duties. The incumbent must handle confidential information appropriately. A high level of time management skill is required, with the ability to prioritise competing deadlines.
This is a busy and varied role which requires someone with a flexible attitude. The role requires a self-starter, independent thinker with initiative. and someone with both excellent people and organisational skills.
Key duties and Responsibilities
Act as gatekeeper for the General Manager
Support the GM to ensure timely submission of reports
Prepare draft correspondence on a wide range of issues as required
Project administration support as required
Perform work related errands
Maintain and coordinate an effective filing system
Follow up items approaching the due date
Produce quality documents and manage the General Manager’s record keeping
Provide support to the Operational Management Team as required
Manage departmental overflow phone calls
Key selection criteria
Diary Management
Excellent phone manner
Excellent communication skills
A high level of accuracy and confidentiality
Ability to adapt to a changing workload
Solid Microsoft Office skills including Teams
Strong interpersonal & verbal communication skills
Discretion when working with sensitive, personal and confidential information
Highly motivated, ethical and moral
You will be joining an energetic and dedicated team who are passionate about providing a high level of support towards the work of the Team. The successful applicant will be highly empathetic with exceptional interpersonal skills and will need to demonstrate the ability to work both autonomously and collaboratively with flexibility and initiative.
A high degree of accuracy, responsibility and confidentiality is required in carrying out assigned duties. The incumbent must handle confidential information appropriately. A high level of time management skill is required, with the ability to prioritise competing deadlines.
This is a busy and varied role which requires someone with a flexible attitude. The role requires a self-starter, independent thinker with initiative. and someone with both excellent people and organisational skills.
Key duties and Responsibilities
Act as gatekeeper for the General Manager
Support the GM to ensure timely submission of reports
Prepare draft correspondence on a wide range of issues as required
Project administration support as required
Perform work related errands
Maintain and coordinate an effective filing system
Follow up items approaching the due date
Produce quality documents and manage the General Manager’s record keeping
Provide support to the Operational Management Team as required
Manage departmental overflow phone calls
Key selection criteria
Diary Management
Excellent phone manner
Excellent communication skills
A high level of accuracy and confidentiality
Ability to adapt to a changing workload
Solid Microsoft Office skills including Teams
Strong interpersonal & verbal communication skills
Discretion when working with sensitive, personal and confidential information
Highly motivated, ethical and moral
You will be joining an energetic and dedicated team who are passionate about providing a high level of support towards the work of the Team. The successful applicant will be highly empathetic with exceptional interpersonal skills and will need to demonstrate the ability to work both autonomously and collaboratively with flexibility and initiative.