Executive Secretary for Director Support
Budget: $2 – $8 USD
My daily workload as a director involves constant meetings, deadlines, and sensitive paperwork. To keep everything running smoothly, I need ongoing executive-level assistance that blends strong organisational talent with solid technical know-how.
Core responsibilities
• Calendar & scheduling – maintain an up-to-date calendar, set meetings, send reminders, and handle any last-minute changes without clashes.
• Email correspondence – monitor the inbox, flag priorities, draft concise responses, and keep threads organised.
• Document preparation & management – create, edit, and file material using Microsoft Office Suite and Google Workspace, ensuring version control and consistency.
Key document types you will routinely handle
• Financial reports
• Legal documents
• Board and team meeting minutes (circulated within 24 hours of each meeting)
Success criteria
• The calendar stays conflict-free and always reflects the latest commitments.
• My inbox is triaged daily with clear next actions.
• All documents are delivered error-free, formatted professionally, and stored in the agreed folder structure for quick retrieval.
If you are comfortable juggling these tasks with discretion and a sharp eye for detail, your support will free up valuable strategic time on my end.
Core responsibilities
• Calendar & scheduling – maintain an up-to-date calendar, set meetings, send reminders, and handle any last-minute changes without clashes.
• Email correspondence – monitor the inbox, flag priorities, draft concise responses, and keep threads organised.
• Document preparation & management – create, edit, and file material using Microsoft Office Suite and Google Workspace, ensuring version control and consistency.
Key document types you will routinely handle
• Financial reports
• Legal documents
• Board and team meeting minutes (circulated within 24 hours of each meeting)
Success criteria
• The calendar stays conflict-free and always reflects the latest commitments.
• My inbox is triaged daily with clear next actions.
• All documents are delivered error-free, formatted professionally, and stored in the agreed folder structure for quick retrieval.
If you are comfortable juggling these tasks with discretion and a sharp eye for detail, your support will free up valuable strategic time on my end.
Related categories:
Project Management
Data Entry
Customer Service
Time Management
Microsoft Office
Administrative Support