Executive Assistant for CEO

I need a seasoned, highly organized executive assistant who can take full ownership of my day-to-day logistics and client interactions.

Scope of work
• Calendar mastery – schedule and reschedule meetings across multiple time zones, circulate agendas, and follow up on action items.
• Inbox management – triage emails, draft clear responses, and keep my inbox at near-zero by end of each business day.
• Complex travel coordination – research routes, book flights and hotels, secure visas, build door-to-door itineraries, and update any changes in real time.
• Client & stakeholder liaison – represent me professionally in written and occasional voice communication, providing timely updates and gathering required information.

Technical expectations
• Proficiency with Microsoft Office, especially Outlook, Excel, Word, and PowerPoint.
• Comfortable inside project management tools such as Asana or Trello; able to set up and maintain boards and task lists.
• Accurate data entry and database upkeep (e.g., Airtable or similar), ensuring all contact and project details stay current.

Success criteria
• My calendar is always current and conflicts are resolved proactively.
• Inbox is organized, priorities clearly flagged, and unanswered messages do not exceed 24 hours.
• Travel plans are finalized at least one week in advance with contingency options in place.
• Project trackers are updated twice weekly, and stakeholders receive concise status summaries.

Discretion, reliability, and responsiveness during U.S. Eastern business hours are essential. If you thrive on keeping busy executives focused and stress-free, let’s talk.