Executive Assistant

I need an experienced executive assistant who can step straight into day-to-day operations and keep everything moving smoothly. Your core focus will be managing calendar so meetings never conflict and planning travel from flights to final itineraries. You will sit in on every meeting—virtual to capture accurate notes, and circulate concise action items.

Because you will have full access to confidential information, absolute discretion and a strong sense of judgment are essential.

Key Responsibilities:
Manage complex calendars, schedule meetings across multiple time zones, and prioritize appointments.

Attend and take notes during key meetings, tracking action items and ensuring follow-ups.

Track deadlines and ensure that all assigned tasks, follow-ups, and deliverables are completed on time and to a high standard.

Prepare and edit correspondence, communications, presentations, and other documents on behalf of the executive.

Assist in tracking key business initiatives and project management tasks.

Collaborate cross-functionally with other departments to ensure smooth communication and operations.

Ability to work independently and handle confidential information

Maintain organized systems for filing, data tracking, and administrative processes.

If you are proactive, detail-oriented, and comfortable operating with full transparency into sensitive data, we will work well together.

Prior experience working with U.S.-based start-up with US based CEO is highly recommended.