Business-Boosting VA Needed
Budget: ₹1,250 – ₹2,500 INR
Long-Term Back-Office & Operations Assistant for International Music & Events Business (Full-Time, Remote)
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Project Description
I am looking for a highly reliable, detail-oriented, and structured back-office assistant to support the daily operations of an international music and events business.
This is a long-term, full-time remote role focused on execution, organization, consistency, and follow-through. The role does not involve sales, negotiations, creative decision-making, or client calls. All work is process-driven, template-based, and rule-based.
The ideal candidate enjoys working behind the scenes, keeping systems running smoothly, and making sure nothing falls through the cracks.
This position requires excellent written English, strong organizational skills, and the ability to follow instructions precisely.
⸻
Scope of Work
1. Administrative & Operations Support
• Manage email inbox: sorting, responding using templates, flagging priorities
• Calendar management, scheduling meetings, sending confirmations and reminders
• Preparing event call sheets using predefined templates
• Maintaining tracking sheets / CRM for leads, bookings, and events
• Organizing files and documents in Google Drive with consistent structure
⸻
2. Invoicing & Finance Support (No Financial Authority)
• Create and send invoices using predefined formats and rules
• Track invoice due dates and send polite follow-up reminders
• Collect supplier and musician invoices
• Organize receipts and expenses into monthly folders
• Prepare clean documentation for accounting review
• Assist with payment preparation (no approval or bank authority)
⸻
3. Client & Partner Follow-Up
• Send post-event follow-ups to clients and venues
• Request reviews from clients using approved messaging
• Maintain professional, clear, and polite written communication
• Escalate anything unclear rather than guessing
⸻
4. Outreach & Research Support
• Research relevant festivals, venues, and partners based on clear guidelines
• Build structured lists with contact details
• Send first-contact outreach emails using approved copy
• Track responses and categorize interest level
• Light LinkedIn outreach (connection requests and first messages only, template-based)
⸻
5. Social Media Support
• Prepare and schedule social media posts using provided content and captions
• Maintain posting consistency across platforms
• Repost stories, reviews, and event highlights
• No creative strategy, ad management, or experimentation required
⸻
6. General Administrative Tasks
• Handle administrative errands such as form submissions, claims, or registrations
• Monitor automation workflows and handle exceptions when needed
• Support ongoing operational improvements through consistency and reporting
⸻
What This Role Is NOT
• No phone or video calls with clients
• No sales or negotiations
• No pricing decisions
• No contract changes
• No creative or strategic responsibility
This role is execution-focused, not decision-focused.
⸻
Required Skills & Profile
• Excellent written English (critical requirement)
• High attention to detail and accuracy
• Strong organizational skills
• Ability to follow SOPs, checklists, and templates exactly
• Experience with Google Workspace (Gmail, Drive, Sheets, Calendar)
• Comfortable using WhatsApp Web and LinkedIn
• Reliable internet connection
• Ability to work independently and manage time effectively
⸻
Working Structure
• Full-time availability (40–48 hours per week)
• Clear daily and weekly task lists
• Short daily work summaries
• Weekly output expectations
• Long-term collaboration preferred
⸻
Access & Security
• Limited, role-based access to tools and platforms
• No access to financial authority or decision-making systems
• Two-factor authentication and security procedures required
• Confidentiality and professionalism are mandatory
⸻
Budget
€300 per month
This is a long-term role focused on consistency and reliability.
Compensation can increase over time based on performance, trust, and responsibility.
⸻
How to Apply
Please include the following in your application:
1. A brief introduction about yourself
2. Your experience with administrative or operations roles
3. Confirmation of full-time availability
4. Description of your written English proficiency
5. Your experience with Google Workspace and similar tools
Applications that do not address these points will not be considered.
⸻
Project Description
I am looking for a highly reliable, detail-oriented, and structured back-office assistant to support the daily operations of an international music and events business.
This is a long-term, full-time remote role focused on execution, organization, consistency, and follow-through. The role does not involve sales, negotiations, creative decision-making, or client calls. All work is process-driven, template-based, and rule-based.
The ideal candidate enjoys working behind the scenes, keeping systems running smoothly, and making sure nothing falls through the cracks.
This position requires excellent written English, strong organizational skills, and the ability to follow instructions precisely.
⸻
Scope of Work
1. Administrative & Operations Support
• Manage email inbox: sorting, responding using templates, flagging priorities
• Calendar management, scheduling meetings, sending confirmations and reminders
• Preparing event call sheets using predefined templates
• Maintaining tracking sheets / CRM for leads, bookings, and events
• Organizing files and documents in Google Drive with consistent structure
⸻
2. Invoicing & Finance Support (No Financial Authority)
• Create and send invoices using predefined formats and rules
• Track invoice due dates and send polite follow-up reminders
• Collect supplier and musician invoices
• Organize receipts and expenses into monthly folders
• Prepare clean documentation for accounting review
• Assist with payment preparation (no approval or bank authority)
⸻
3. Client & Partner Follow-Up
• Send post-event follow-ups to clients and venues
• Request reviews from clients using approved messaging
• Maintain professional, clear, and polite written communication
• Escalate anything unclear rather than guessing
⸻
4. Outreach & Research Support
• Research relevant festivals, venues, and partners based on clear guidelines
• Build structured lists with contact details
• Send first-contact outreach emails using approved copy
• Track responses and categorize interest level
• Light LinkedIn outreach (connection requests and first messages only, template-based)
⸻
5. Social Media Support
• Prepare and schedule social media posts using provided content and captions
• Maintain posting consistency across platforms
• Repost stories, reviews, and event highlights
• No creative strategy, ad management, or experimentation required
⸻
6. General Administrative Tasks
• Handle administrative errands such as form submissions, claims, or registrations
• Monitor automation workflows and handle exceptions when needed
• Support ongoing operational improvements through consistency and reporting
⸻
What This Role Is NOT
• No phone or video calls with clients
• No sales or negotiations
• No pricing decisions
• No contract changes
• No creative or strategic responsibility
This role is execution-focused, not decision-focused.
⸻
Required Skills & Profile
• Excellent written English (critical requirement)
• High attention to detail and accuracy
• Strong organizational skills
• Ability to follow SOPs, checklists, and templates exactly
• Experience with Google Workspace (Gmail, Drive, Sheets, Calendar)
• Comfortable using WhatsApp Web and LinkedIn
• Reliable internet connection
• Ability to work independently and manage time effectively
⸻
Working Structure
• Full-time availability (40–48 hours per week)
• Clear daily and weekly task lists
• Short daily work summaries
• Weekly output expectations
• Long-term collaboration preferred
⸻
Access & Security
• Limited, role-based access to tools and platforms
• No access to financial authority or decision-making systems
• Two-factor authentication and security procedures required
• Confidentiality and professionalism are mandatory
⸻
Budget
€300 per month
This is a long-term role focused on consistency and reliability.
Compensation can increase over time based on performance, trust, and responsibility.
⸻
How to Apply
Please include the following in your application:
1. A brief introduction about yourself
2. Your experience with administrative or operations roles
3. Confirmation of full-time availability
4. Description of your written English proficiency
5. Your experience with Google Workspace and similar tools
Applications that do not address these points will not be considered.