Bilingual Executive Assistant Needed SPANISH SPEAKING
Budget: $2 – $6 USD
Summary
Hourly Rate: $5/HR, but open flexible. $8-$10/hour after 60 day probationary period. Potential of $15/hr in the first year!
Estimated Hours: 20 hours/week up to 40 hours.
Duration: Long-Term/Permanent GREAT OPPORTUNITY FOR GROWTH
Overview:
A dynamic entrepreneur operating two mission-driven service businesses—one in healthcare/personal care and the other in language services—is seeking a Bilingual (English/Spanish) Virtual Executive Assistant to help manage day-to-day operations, staff coordination, compliance, and client/vendor communication.
We are a SMALL agency and are looking for someone who can set a foundation and grow with us.
The ideal candidate will be ENERGETIC, highly organized, fluent in both English and Spanish, and experienced in supporting service-based businesses remotely. This role requires excellent time management skills, proactive communication, and the ability to juggle multiple priorities efficiently.
Key Responsibilities:
*Administrative Support*
-Manage calendars, emails, and scheduling in both English and Spanish
-Handle client and staff communication with professionalism and confidentiality
-Track deadlines, requests, and follow-ups using project management tools
*Operational Coordination*
-Oversee and update workflows for service assignments and case tracking
-Maintain organized digital files, logs, and compliance documents
-Follow up on outstanding forms, payments, and tasks
-Document & Compliance Support
-Collect, review, and archive required documents in compliance with HIPAA and other regulations
-Assist with state licensing, renewals, and compliance audits
-Format intake forms, client documents, and SOPs in both languages
*Invoicing & Financial Support*
-Generate and send invoices to clients
-Track vendor payments and expenses
-Assist with payroll coordination and payment scheduling
-Staff Onboarding & Communication
-Onboard new caregivers, interpreters, and staff in English and Spanish
-Maintain credentialing and renewal tracking
-Send regular updates, reminders, and internal announcements
*Special Projects*
-Support proposal writing, form creation, grant applications, or state submissions
-Assist with light marketing (flyer edits, email campaigns, etc.)
-Help implement new systems or platforms to improve operations
Required Qualifications:
-Fluent in both English and Spanish (verbal and written)
-3+ years of experience in executive assistance, operations, or administrative support
-Strong organizational and multitasking abilities
-Proficient in Google Workspace, JotForm, Trello, Slack, and/or similar tools
-Excellent communication skills with clients, staff, and partners
-Ability to work independently, meet deadlines, and solve problems efficiently
******************** To Apply *******************************
Please submit the following:
-A brief introduction describing your relevant experience
-Confirmation of your bilingual fluency (English and Spanish)
-Your availability and desired hourly rate
-A short voice recording (2–3 minutes) introducing yourself in both English and Spanish — you may use a free service like Vocaroo, or Google Drive to record and share a link
Hourly Rate: $5/HR, but open flexible. $8-$10/hour after 60 day probationary period. Potential of $15/hr in the first year!
Estimated Hours: 20 hours/week up to 40 hours.
Duration: Long-Term/Permanent GREAT OPPORTUNITY FOR GROWTH
Overview:
A dynamic entrepreneur operating two mission-driven service businesses—one in healthcare/personal care and the other in language services—is seeking a Bilingual (English/Spanish) Virtual Executive Assistant to help manage day-to-day operations, staff coordination, compliance, and client/vendor communication.
We are a SMALL agency and are looking for someone who can set a foundation and grow with us.
The ideal candidate will be ENERGETIC, highly organized, fluent in both English and Spanish, and experienced in supporting service-based businesses remotely. This role requires excellent time management skills, proactive communication, and the ability to juggle multiple priorities efficiently.
Key Responsibilities:
*Administrative Support*
-Manage calendars, emails, and scheduling in both English and Spanish
-Handle client and staff communication with professionalism and confidentiality
-Track deadlines, requests, and follow-ups using project management tools
*Operational Coordination*
-Oversee and update workflows for service assignments and case tracking
-Maintain organized digital files, logs, and compliance documents
-Follow up on outstanding forms, payments, and tasks
-Document & Compliance Support
-Collect, review, and archive required documents in compliance with HIPAA and other regulations
-Assist with state licensing, renewals, and compliance audits
-Format intake forms, client documents, and SOPs in both languages
*Invoicing & Financial Support*
-Generate and send invoices to clients
-Track vendor payments and expenses
-Assist with payroll coordination and payment scheduling
-Staff Onboarding & Communication
-Onboard new caregivers, interpreters, and staff in English and Spanish
-Maintain credentialing and renewal tracking
-Send regular updates, reminders, and internal announcements
*Special Projects*
-Support proposal writing, form creation, grant applications, or state submissions
-Assist with light marketing (flyer edits, email campaigns, etc.)
-Help implement new systems or platforms to improve operations
Required Qualifications:
-Fluent in both English and Spanish (verbal and written)
-3+ years of experience in executive assistance, operations, or administrative support
-Strong organizational and multitasking abilities
-Proficient in Google Workspace, JotForm, Trello, Slack, and/or similar tools
-Excellent communication skills with clients, staff, and partners
-Ability to work independently, meet deadlines, and solve problems efficiently
******************** To Apply *******************************
Please submit the following:
-A brief introduction describing your relevant experience
-Confirmation of your bilingual fluency (English and Spanish)
-Your availability and desired hourly rate
-A short voice recording (2–3 minutes) introducing yourself in both English and Spanish — you may use a free service like Vocaroo, or Google Drive to record and share a link