Administrative Virtual Assistant Needed

I’m searching for ongoing help with three core tasks that keep my day running smoothly: keeping the inbox under control, making sure every piece of information lands in the right spreadsheet or database, and locking meetings into the calendar without conflicts.

Email management
You’ll monitor my primary mailbox throughout the workday, flag anything urgent, draft quick replies for my review, and file or archive messages so the inbox is cleared by close of business. A brief status recap before you sign off lets me see what was handled and what’s pending.

Data entry
Whenever invoices, sign-ups, or meeting notes arrive, the details need to be captured in the appropriate Excel or Google Sheets file and, when relevant, copied into the CRM. Accuracy matters—numbers, spelling, and dates must match the original source.

Scheduling appointments
You’ll propose times, send calendar invites, coordinate any rescheduling, and confirm final details with all parties. I rely on Google Calendar and Outlook for most events; if you’re comfortable working in either, you’ll do fine.

Preferred rhythm & tools
While I haven’t locked us into a specific platform, day-to-day work typically happens inside Gmail, Google Sheets, and an online calendar. If you’re equally at home in Microsoft Office, even better. Slack or a similar chat app will handle quick questions.

Acceptance criteria
• Inbox at “zero” by end of day, with urgent items highlighted
• All data logged without omissions or typos
• Meetings booked or rescheduled within 24 hours of request

If you have the organizational mindset to keep these moving parts synchronized, I’m ready to get started this week.