Administrative Assistant/Support

Your primary responsibility is to provide day-to-day administrative support to the department. This position will perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to the Director, managers and employees, assisting in daily office needs and managing the department's general administrative activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES: These tasks are typical for this position and may include, but are not limited to the following:

Primary support for an individual or all department staff.
Greets and directs department visitors.
Provide excellent customer service.
Answer phones; screen and route calls to appropriate personnel.
Organize calendar individual or multiple calendars
Compose and type correspondence and various documents with speed and accuracy.
Coordinate and arrange meetings.
Maintain schedules for departmental meetings as required.
Receive sort and distribute mail and inter-office correspondence for the department.


KNOWLEDGE, SKILLS AND ABILITIES:

Proficiency in the use of Windows, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access) and Adobe.
General knowledge of office practices and procedures.
Must be proficient in English grammar, spelling, sentence structure, punctuation and standard business vocabulary.
Customer service oriented.
Ability to exercise sound judgment when making decisions in accordance with department policies and procedures.
Ability to use tact and diplomacy when dealing with the needs, problems or concerns of other department staff, outside personnel, and/or the public.