Weekly Bank Data Entry

Each week I receive lockbox bank statements in PDF form and need every transaction captured accurately in our tracking sheet. The PDFs contain the only source data, so the job is straightforward data extraction and entry—no guessing, no cross-referencing other documents. Precision matters because these figures roll directly into our accounting system and management reports.

Here’s how the workflow breaks down: I will place the new statement in a shared folder every Friday. By Monday, I expect the transactions keyed into the spreadsheet (Excel format) using the exact column structure already set up—date, description, amount, and reference number. Totals in the sheet must tie back to the PDF grand total for a quick self-reconciliation. I also ask for a brief note flagging anything unusual, such as a negative amount or an unclear description.

Deliverables
• Updated Excel sheet with all transactions from that week’s PDF
• A quick reconciliation check confirming the spreadsheet total matches the PDF total
• One-paragraph summary of anomalies, if any

Accuracy, attention to detail, and respect for confidential financial data are vital. If you already use tools like Adobe Acrobat, Excel power-query, or similar to speed up extraction, that’s a plus, but manual entry is acceptable as long as the final figures are perfect.

I run this process every week, so reliability and consistent turn-around will lead to ongoing work.