Restoration Project Billing and Accounts Manager
Budget: $750 – $1,500 USD
Job Title:
Billing & Accounts Receivable Specialist (Restoration & Insurance) | Xactimate Preferred | Full-Time Remote
Overview:
We are a US-based restoration company seeking a detail-oriented Billing and Accounts Receivable Specialist to support our daily billing operations, insurance documentation, and revenue tracking across four territories in Ohio.
This role is critical to ensuring work completed in the field is properly documented, invoiced, and followed through for payment. You will work closely with internal teams and insurance workflows to ensure every invoice is accurate, complete, and aligned with insurance payer requirements.
Xactimate and XactAnalysis experience is a strong advantage, but not required. We are looking for someone who is coachable, a quick learner, and able to adapt to internal systems.
This is not an entry-level role.
Company:
CRDN of Dayton, Ohio – Restoration Services
www.crdn.com
CRDN is a nationally recognized US company specializing in textile, electronics, and contents restoration after fire, water, smoke, and property damage. CRDN of Dayton serves four territories: Sidney, Urbana, Springfield, and Greater Dayton, Ohio. We work directly with insurance carriers and homeowners to deliver high-quality restoration and accurate billing.
Location:
Remote – Philippines
Schedule:
Full-Time | US Business Hours | Monday to Friday, 8:00 AM to 4:30 PM Eastern Standard Time
Position Type:
Long-Term with Growth Opportunity
About the Role:
You will be responsible for managing the full billing and accounts receivable cycle tied to restoration projects. This includes preparing and submitting estimates and invoices to insurance companies, following up on outstanding payments, and ensuring all billing meets payer requirements.
You will work with:
Insurance estimates and invoices
Xactimate and XactAnalysis scopes and documentation
Program rules, billing codes, and ancillary charges
Internal team updates and project notes
Insurance-related billing workflows and follow-up
Homeowner communication at key billing milestones
Invoice tracking, spreadsheets, and monthly reporting
Key Responsibilities:
Prepare and submit accurate estimates and invoices to insurance companies on time
Ensure all submissions meet the specific billing requirements of each insurance payer
Apply correct billing codes and calculate ancillary charges per program rules and guidelines
Build initial estimates based on scope of work using Xactimate or XactAnalysis (training provided)
Review inventory and communicate with the internal team regarding production and billing status
Proactively follow up with insurance companies on submitted claims and outstanding payment issues
Contact homeowners at key points in the billing and adjustment process
Track, compare, and upload billing data as required
Maintain updated spreadsheets and dashboards for weekly and monthly ownership reporting
Assist with other billing, collections, and administrative duties as assigned
Important: Accuracy and Follow-Through Matter
This role requires more than just creating invoices.
You must be comfortable with:
Reviewing documentation before billing to ensure nothing is missed or underbilled
Following up consistently on unpaid or pending insurance claims
Maintaining organized and audit-ready billing records
Applying cost-effectiveness principles across all billing submissions
Understanding that billing accuracy directly impacts company revenue
Required Experience:
Minimum 2 to 3 years experience in billing, accounts receivable, or accounting support
Experience with insurance invoicing and accounts receivable tracking
Proficient in Microsoft Office including Excel, Word, and Outlook
Strong attention to detail and organizational skills
Ability to work independently and meet deadlines without supervision
Strong written and verbal English communication skills
Preferred Experience (Strong Advantage):
Experience with Xactimate, XactAnalysis, or insurance estimating workflows
Background in restoration, construction, or insurance-related billing roles
Familiarity with US insurance claims processes and payer requirements
Experience working with US-based companies
What We Are Looking For:
Detail-oriented and process-driven with a billing accuracy mindset
Strong follow-up and accountability on outstanding insurance payments
Coachable and quick to learn new systems and software
Reliable, consistent, and professional
Comfortable managing structured billing workflows
Looking for a long-term opportunity with a growing US company
Compensation:
$600 to $800 per month (based on experience)
Why Join Us:
Stable, long-term full-time remote role with a well-established US restoration company
Competitive monthly pay based on your experience
No cold calling or sales — pure billing, follow-up, and financial administration
Gain deep expertise in US insurance billing and restoration workflows
Work with an experienced and supportive operations team
Clear structure, consistent hours, and room to grow
Application Instructions:
To be considered, please submit:
1. Send your updated resume
2. Include a 4 to 6 sentence summary of your billing or accounts receivable experience
3. List any software you have used (Xactimate, Excel, QuickBooks, billing platforms, etc.)
4. State how many years you have worked with US-based clients
Billing & Accounts Receivable Specialist (Restoration & Insurance) | Xactimate Preferred | Full-Time Remote
Overview:
We are a US-based restoration company seeking a detail-oriented Billing and Accounts Receivable Specialist to support our daily billing operations, insurance documentation, and revenue tracking across four territories in Ohio.
This role is critical to ensuring work completed in the field is properly documented, invoiced, and followed through for payment. You will work closely with internal teams and insurance workflows to ensure every invoice is accurate, complete, and aligned with insurance payer requirements.
Xactimate and XactAnalysis experience is a strong advantage, but not required. We are looking for someone who is coachable, a quick learner, and able to adapt to internal systems.
This is not an entry-level role.
Company:
CRDN of Dayton, Ohio – Restoration Services
www.crdn.com
CRDN is a nationally recognized US company specializing in textile, electronics, and contents restoration after fire, water, smoke, and property damage. CRDN of Dayton serves four territories: Sidney, Urbana, Springfield, and Greater Dayton, Ohio. We work directly with insurance carriers and homeowners to deliver high-quality restoration and accurate billing.
Location:
Remote – Philippines
Schedule:
Full-Time | US Business Hours | Monday to Friday, 8:00 AM to 4:30 PM Eastern Standard Time
Position Type:
Long-Term with Growth Opportunity
About the Role:
You will be responsible for managing the full billing and accounts receivable cycle tied to restoration projects. This includes preparing and submitting estimates and invoices to insurance companies, following up on outstanding payments, and ensuring all billing meets payer requirements.
You will work with:
Insurance estimates and invoices
Xactimate and XactAnalysis scopes and documentation
Program rules, billing codes, and ancillary charges
Internal team updates and project notes
Insurance-related billing workflows and follow-up
Homeowner communication at key billing milestones
Invoice tracking, spreadsheets, and monthly reporting
Key Responsibilities:
Prepare and submit accurate estimates and invoices to insurance companies on time
Ensure all submissions meet the specific billing requirements of each insurance payer
Apply correct billing codes and calculate ancillary charges per program rules and guidelines
Build initial estimates based on scope of work using Xactimate or XactAnalysis (training provided)
Review inventory and communicate with the internal team regarding production and billing status
Proactively follow up with insurance companies on submitted claims and outstanding payment issues
Contact homeowners at key points in the billing and adjustment process
Track, compare, and upload billing data as required
Maintain updated spreadsheets and dashboards for weekly and monthly ownership reporting
Assist with other billing, collections, and administrative duties as assigned
Important: Accuracy and Follow-Through Matter
This role requires more than just creating invoices.
You must be comfortable with:
Reviewing documentation before billing to ensure nothing is missed or underbilled
Following up consistently on unpaid or pending insurance claims
Maintaining organized and audit-ready billing records
Applying cost-effectiveness principles across all billing submissions
Understanding that billing accuracy directly impacts company revenue
Required Experience:
Minimum 2 to 3 years experience in billing, accounts receivable, or accounting support
Experience with insurance invoicing and accounts receivable tracking
Proficient in Microsoft Office including Excel, Word, and Outlook
Strong attention to detail and organizational skills
Ability to work independently and meet deadlines without supervision
Strong written and verbal English communication skills
Preferred Experience (Strong Advantage):
Experience with Xactimate, XactAnalysis, or insurance estimating workflows
Background in restoration, construction, or insurance-related billing roles
Familiarity with US insurance claims processes and payer requirements
Experience working with US-based companies
What We Are Looking For:
Detail-oriented and process-driven with a billing accuracy mindset
Strong follow-up and accountability on outstanding insurance payments
Coachable and quick to learn new systems and software
Reliable, consistent, and professional
Comfortable managing structured billing workflows
Looking for a long-term opportunity with a growing US company
Compensation:
$600 to $800 per month (based on experience)
Why Join Us:
Stable, long-term full-time remote role with a well-established US restoration company
Competitive monthly pay based on your experience
No cold calling or sales — pure billing, follow-up, and financial administration
Gain deep expertise in US insurance billing and restoration workflows
Work with an experienced and supportive operations team
Clear structure, consistent hours, and room to grow
Application Instructions:
To be considered, please submit:
1. Send your updated resume
2. Include a 4 to 6 sentence summary of your billing or accounts receivable experience
3. List any software you have used (Xactimate, Excel, QuickBooks, billing platforms, etc.)
4. State how many years you have worked with US-based clients