Remote Personal Assistant & Rep Finance
Budget: $750 – $1,500 USD
You will own our day-to-day invoicing and payment flow while I am travelling and often offline. On a typical day you will raise customer invoices, follow up on outstanding balances, log incoming payments, and keep our small internal database fully up to date. Solid communication is essential because we will rely on chat and video calls to stay synchronised; a stable, fast internet connection is therefore non-negotiable.
I am not tied to any specific platform—if you are comfortable with QuickBooks, FreshBooks, Xero, or another modern tool, bring it along. What matters is accuracy and consistency. Attention to detail, a willingness to learn new processes quickly, and the discipline to track every cent are qualities I rely on.
Expected deliverables each week:
• All invoices issued and filed in the shared drive
• Payment confirmations posted to the ledger the same day they clear
• A concise Friday summary showing totals billed, received, and any exceptions that need my review
The role can expand into broader administrative work for the right person, and I reward reliability with bonuses. If multitasking, discretion, and loyalty come naturally to you, this should be a long-term fit.
I am not tied to any specific platform—if you are comfortable with QuickBooks, FreshBooks, Xero, or another modern tool, bring it along. What matters is accuracy and consistency. Attention to detail, a willingness to learn new processes quickly, and the discipline to track every cent are qualities I rely on.
Expected deliverables each week:
• All invoices issued and filed in the shared drive
• Payment confirmations posted to the ledger the same day they clear
• A concise Friday summary showing totals billed, received, and any exceptions that need my review
The role can expand into broader administrative work for the right person, and I reward reliability with bonuses. If multitasking, discretion, and loyalty come naturally to you, this should be a long-term fit.