Remote Bookkeeper and Administrative Assistant
Budget: $2 – $8 USD
THE JOB:
We are a small US-Based IT support company serving small-to-medium sized businesses. We are seeking a full-time Remote Bookkeeper and Administrative Assistant to provide bookkeeping and administrative tasks. This job would be 30-40 hours per week.
The work week schedule would need to correlate with USA clients, so it would be something like:
Monday - Friday 9:00 am - 6:00pm Central Standard Time USA.
Some weekend work may be requested.
** Please do not apply if you are not available during this work window. **
REQUIREMENTS:
- You must be excellent at Microsoft Excel and Quickbooks (Desktop).
- You must be able to handle all facets of bookkeeping. See tasks below.
- This position requires that you are comfortable providing other administrative tasks such as preparing estimates for clients and placing product orders for clients.
- You MUST be able to speak English clearly without heavy accent so that clients in the USA can easily understand you when speaking with them.
- You must be very detail oriented.
- You must be able to write well with proper spelling and grammar.
- Our business is fast-paced and you need to be able to comfortably multi-task.
GENERAL TASKS:
Below are various bookkeeping tasks that you would be responsible for:
Bank
Record all banking activity into Quickbooks
Reconcile bank accounts.
Credit Cards
Record all credit card transactions into Quickbooks
Expense Reimbursements
Aggregate and record all expense reimbursements into Quickbooks
Loans
Record loan activity into Quickbooks
Accounts Receivable
Aggregate information on client usage of each service.
Review new service agreements and setup clients in Quickbooks.
Review monthly client activity to identify billable items.
Prepare client invoices.
Send out client invoices.
Payroll
Record vacation time & sick time.
Aggregate hours from hourly employees. Calculate overtime. Process payroll.
Record payroll in Quickbooks.
Record any employee benefits program activity (QSHERA).
Accounts Payable
Record incoming vendor invoices into Quickbooks
Calculate & report software licensing usage to software vendors.
Taxes
Confirm Payroll taxes are paid by payroll processor
Prepare sales taxes
Calculate property taxes
G/L & Financials
Maintain general ledger
Prepare financials on a monthly basis
Other Administrative Responsibilities
Customer Estimates
Prepare product & service estimates using Microsoft Word/Excel/Quickbooks
Product Purchases
For purchase requests from clients, source products from vendors
Place product orders
Monitor shipment tracking
LONG-TERM RELATIONSHIP:
We would be looking for someone to work on a long-term basis to become part of our team.
NEXT STEPS:
To be considered, please forward a short paragraph about yourself, your experience & skills that meet our needs, and required hourly rate (or range). Please confirm the days of the week and hours you would be available.
An online phone interview will be required. If you apply, please elaborate on the quality of your spoken English skills.
Thanks!
We are a small US-Based IT support company serving small-to-medium sized businesses. We are seeking a full-time Remote Bookkeeper and Administrative Assistant to provide bookkeeping and administrative tasks. This job would be 30-40 hours per week.
The work week schedule would need to correlate with USA clients, so it would be something like:
Monday - Friday 9:00 am - 6:00pm Central Standard Time USA.
Some weekend work may be requested.
** Please do not apply if you are not available during this work window. **
REQUIREMENTS:
- You must be excellent at Microsoft Excel and Quickbooks (Desktop).
- You must be able to handle all facets of bookkeeping. See tasks below.
- This position requires that you are comfortable providing other administrative tasks such as preparing estimates for clients and placing product orders for clients.
- You MUST be able to speak English clearly without heavy accent so that clients in the USA can easily understand you when speaking with them.
- You must be very detail oriented.
- You must be able to write well with proper spelling and grammar.
- Our business is fast-paced and you need to be able to comfortably multi-task.
GENERAL TASKS:
Below are various bookkeeping tasks that you would be responsible for:
Bank
Record all banking activity into Quickbooks
Reconcile bank accounts.
Credit Cards
Record all credit card transactions into Quickbooks
Expense Reimbursements
Aggregate and record all expense reimbursements into Quickbooks
Loans
Record loan activity into Quickbooks
Accounts Receivable
Aggregate information on client usage of each service.
Review new service agreements and setup clients in Quickbooks.
Review monthly client activity to identify billable items.
Prepare client invoices.
Send out client invoices.
Payroll
Record vacation time & sick time.
Aggregate hours from hourly employees. Calculate overtime. Process payroll.
Record payroll in Quickbooks.
Record any employee benefits program activity (QSHERA).
Accounts Payable
Record incoming vendor invoices into Quickbooks
Calculate & report software licensing usage to software vendors.
Taxes
Confirm Payroll taxes are paid by payroll processor
Prepare sales taxes
Calculate property taxes
G/L & Financials
Maintain general ledger
Prepare financials on a monthly basis
Other Administrative Responsibilities
Customer Estimates
Prepare product & service estimates using Microsoft Word/Excel/Quickbooks
Product Purchases
For purchase requests from clients, source products from vendors
Place product orders
Monitor shipment tracking
LONG-TERM RELATIONSHIP:
We would be looking for someone to work on a long-term basis to become part of our team.
NEXT STEPS:
To be considered, please forward a short paragraph about yourself, your experience & skills that meet our needs, and required hourly rate (or range). Please confirm the days of the week and hours you would be available.
An online phone interview will be required. If you apply, please elaborate on the quality of your spoken English skills.
Thanks!