Project Accountant

Scope of Position:

This position that comprises staff accounting, and project accounting responsibilities is fully responsible for the project billing & reporting process, including responding to client inquiries, coordinating, and controlling subcontractors’ billing, and verifying employee’s chargeable time; in accordance with the established accounting standards and billing policy.

Staff Accounting Responsibilities (Short List)

 Review and processing of Employee Expense Reporting
 Monthly Payroll Report for CCIP, OCIP, DCIP Projects
 Monitoring and support to subcontractors with Davis Bacon Payroll Reporting
 Monthly Retainage Analysis
 Weekly Support for Accounts Payable Report: Knowify section and another other direct project expenses.
 Monthly inventory analysis

Project Accounting Responsibilities (Short List)


 Organize, name and upload sub-contractors’ invoices for projects.
 Working with Project Managers (PMs) to review project invoices.
 Allocation of project expenses (i.e., materials, equipment rentals, direct project expenses, etc.)
 Review and adjust time allocations by projects and phases as needed.
 Vendor pricing verification (i.e., SW)
 Assist in refunds with proof in file for credits.
 Monthly Project Close Outs:
 Budget vs. Actual of projects.
 Inventory for jobs.
 Purchase Orders
 Effectively communicate with PMs and Chie Executive Officer (CEO), regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing.
 E-mail all invoices, confirm receipt, and document invoice copies in the project billing folder(s) within our SharePoint system.
 Assist PMs with soft accounts receivable follow up.
 Assess and pursue opportunities for maximization of client billing; communicate with the Controller, as to your observations and actions taken.
 Research any unbilled issues to optimize the billing possibilities for the billing period.
 Maintain the billing folders for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard

procedures.
 Generate and distribute bi-monthly receivables reports and monthly profitability reports.
 Coordinate with Controller the write off any uncollectible receivables, labor or expenses, as directed by the CEO.
 Recommend and implement agreed process improvements to the billing cycle.
 Prepare special project analyses for the CEO, PMs and others.
 Provide year-end support of auditor requirements, which may include research and reconcilement.
 Perform additional assignments, as directed by the Controller.
 Communicate and coordinate with Controller and PMs.