Payroll Assistant Skill
Budget: $14 – $36 USD
Hello Good Day
This position is primarily remote, but may be required to come to campus occasionally for business needs, such as depositing checks or in-person team meetings.
Primary Duties & Responsibilities
Accounting/Financial Systems (Workday)
Initiate/review for approval purchasing transactions, maintaining paperless documentation for each.
Review all purchases for appropriate grant or university funding allocations & correct budget coding.
Review procurement card transactions for university compliance; code for accurate budget reporting) for all cardholders. Alert cardholders of prohibited practices/purchases; resolve by cardholder reimbursement deposit. Finish review for approval.
Process spend authorizations; reviews supporting documentation and submits approval-ready travel expense reports on a timely basis per university/funding agency guidelines.
Process internal and external invoices.
Review reimbursement requests for appropriate grant/university funding allocation & budget coding. Advise on compliance issues & resolve, prior to processing.
Marktetplace
Enter requisitions into the Marketplace purchasing system and monitor purchasing process.
Budget
Work closely with academic unit leadership on annual budget process and requests. Provide entry and reconciliation support for annual budget process. Monitors account balances, maintains open encumbrances, process journals and budget amendments. Complete year-end financial closing procedures.
Human Resources/Payroll
Coordinate with payroll representative to ensure accurate onboarding; biweekly, monthly, and stipend payments; review payroll distributions.
General Reporting
Prepare accounting, financial, and budget reports as needed for academic units and central offices. May assist faculty and departments with post-award grant reporting and reconciliation duties.
Perform other duties as assigned.
Preferred Qualifications
College coursework and three years of related experience.
Mastery of Microsoft Office (especially Excel).
Analytical skills.
General knowledge of accounting.
Exceptional verbal and written communications.
Strong service orientation.
Innovative thinking.
This position is primarily remote, but may be required to come to campus occasionally for business needs, such as depositing checks or in-person team meetings.
Primary Duties & Responsibilities
Accounting/Financial Systems (Workday)
Initiate/review for approval purchasing transactions, maintaining paperless documentation for each.
Review all purchases for appropriate grant or university funding allocations & correct budget coding.
Review procurement card transactions for university compliance; code for accurate budget reporting) for all cardholders. Alert cardholders of prohibited practices/purchases; resolve by cardholder reimbursement deposit. Finish review for approval.
Process spend authorizations; reviews supporting documentation and submits approval-ready travel expense reports on a timely basis per university/funding agency guidelines.
Process internal and external invoices.
Review reimbursement requests for appropriate grant/university funding allocation & budget coding. Advise on compliance issues & resolve, prior to processing.
Marktetplace
Enter requisitions into the Marketplace purchasing system and monitor purchasing process.
Budget
Work closely with academic unit leadership on annual budget process and requests. Provide entry and reconciliation support for annual budget process. Monitors account balances, maintains open encumbrances, process journals and budget amendments. Complete year-end financial closing procedures.
Human Resources/Payroll
Coordinate with payroll representative to ensure accurate onboarding; biweekly, monthly, and stipend payments; review payroll distributions.
General Reporting
Prepare accounting, financial, and budget reports as needed for academic units and central offices. May assist faculty and departments with post-award grant reporting and reconciliation duties.
Perform other duties as assigned.
Preferred Qualifications
College coursework and three years of related experience.
Mastery of Microsoft Office (especially Excel).
Analytical skills.
General knowledge of accounting.
Exceptional verbal and written communications.
Strong service orientation.
Innovative thinking.