Odoo Bookkeeper for Real Estate Business (Remote, Spain)
Budget: €12 – €18 EUR
Bookkeeper (Odoo) — Spanish PGC
Remote (EU/ES time) · Freelance contractor or Part-time employment
About Isleño Island Homes
We buy, refurbish, and sell ready-to-move-in apartments for remote-working entrepreneurs. Finance runs on Odoo + monday.com, with SOPs, automation, and fast, audit-ready reporting.
Note: to proceed through our standard hiring flow, complete your application at jobs.isleno.es.
Your mission
Be the operational heartbeat of finance: flawless day-to-day bookkeeping in Odoo, no-surprise cash, and a one-page CEO snapshot every Monday that enables fast decisions. Ship weekly SOP/automation improvements so Mondays stay calm and predictable.
Outcomes & SLAs (what great looks like)
Same-day bank reconciliation; 100% AP/AR coded with correct VAT, project/property, and attachments.
Mondays 09:00–13:00 (Europe/Madrid): publish cash-coverage weeks, AP/AR actions, and a one-page CEO snapshot.
Month-end close T+5 with a clean B/S reconciliation pack (loans, accruals, prepaids/deposits, fixed assets & depreciation).
Controls: 3-way match, approval matrix, clean vendor master, and full audit trail.
≥2 automation wins every 60 days (bank rules, approvals, alerts, templates).
Task inventory (grouped by trigger)
Daily
Bank Reconciliation — 100% same-day; maintain auto-match rules; clear suspense.
AP Invoice Entry — Correct vendor/account/VAT/project; PDFs attached; maker-checker.
Approval Flow Monitoring — Unblock; keep monday.com statuses current; preserve audit trail.
Weekly — Monday (core block)
Cashflow Forecast Update — Publish cash-coverage weeks; highlight risks/actions.
Payment Proposal Prep — Due-date/priority list; approvals validated; vendor hygiene.
AR Aging Review — Top-10 with actions; promises-to-pay; escalate breaches.
AP Overdues Review — Resolve/assign; owner & due set.
CEO Weekly Finance Snapshot — Coverage, AP/AR criticals, risks/decisions.
Subscriptions 10:00 — Post recurring invoices; validate terms & VAT.
Cost-Saving Review — Variances & savings with CFO; actions logged.
Weekly — Friday
Revolut Review — Balances, top-ups, card lifecycle; variance notes.
Month-end close
GL Hygiene — Prepaids, accruals, deposits, intercompany; checklist T+5.
Fixed Assets — Capitalization & depreciation runs; register integrity.
Project Margin Check — Budget vs actuals; notes for Construction/Sales.
Balance-Sheet Reconciliations — Pack T+5; exceptions escalated.
Quarterly / Annual (Spain)
VAT 303 (Quarterly) and 390 (Annual) — Prepare/file; archive evidence.
Modelo 347 (March) — >€3,005 suppliers/customers; reconcile & file.
IS/200 (July) — Corporate tax support; trial balance & ledgers.
Event-driven & cadenced
Expense Claims & Reimbursements — Cut-off Wed 12:00; pay in Monday run; incomplete rejected.
Sales Invoicing — Within 24h of reservation/notary/milestone; evidence attached.
Vendor Master Data — Create/change within 24h; 2-step bank verification; quarterly audit.
Revolut Cards — Issue/limit/block within 24h of join/role change/exit; quarterly audit.
Property Deed — Pre-pack −5 days; post-deed entries 24h with deed & settlement.
Capitalization (WIP→FA) — Monthly per policy; review T+3; CFO approval.
Intercompany & Renovation Recharges — By third business day; mirror & reconcile.
Municipal Taxes — Accrue monthly; pay due date −5 days; attach bills.
Rental Deposits — Post within 24h; monthly deposit-GL reconciliation.
Chart of Accounts Changes — Implement approved changes within 2 business days; quarterly tidy-up.
Budgets & Rolling Forecast — Annual by Dec 15; monthly refresh T+3 with versioning.
Threshold-triggered controls
Cash coverage < 6 weeks — Create CFO ticket; re-prioritize payments pre-Monday.
Bank auto-match < 80% (2 weeks) — Tune rules by Friday; report hit-rate Monday.
AR >30 days / Top-10 risk — Sales escalation; owner & due; flag in CEO snapshot.
Missing docs > 10% (week) — Push back; retrain requestors; report metric.
Engagement & time commitment
Option A — Freelance contractor (preferred): remote, part-time; fixed Monday 09:00–13:00 window; additional hours flex around closes.
Option B — Part-time employment: 15–20 h/week in ES time.
(Compensation details are handled during the process.)
Tools
Odoo Accounting, Revolut Business, monday.com, Google Workspace (Sheets/Docs), CSV.
Profile — A-Player (Top 1%)
Odoo Accounting power user (AP/AR, bank rules, reconciliations, taxes, fixed assets, approvals).
Hands-on with Spanish GAAP/PGC and VAT; comfortable coordinating filings with a gestoría.
SOP discipline & kaizen mindset; you ship improvements weekly.
Extreme ownership, crisp async communication, early risk flagging.
Languages: Spanish C1 and English B2+.
Why join
Direct impact, real autonomy, accelerated learning, and fully remote work while building a finance machine that is precise, fast, and scalable.
Remote (EU/ES time) · Freelance contractor or Part-time employment
About Isleño Island Homes
We buy, refurbish, and sell ready-to-move-in apartments for remote-working entrepreneurs. Finance runs on Odoo + monday.com, with SOPs, automation, and fast, audit-ready reporting.
Note: to proceed through our standard hiring flow, complete your application at jobs.isleno.es.
Your mission
Be the operational heartbeat of finance: flawless day-to-day bookkeeping in Odoo, no-surprise cash, and a one-page CEO snapshot every Monday that enables fast decisions. Ship weekly SOP/automation improvements so Mondays stay calm and predictable.
Outcomes & SLAs (what great looks like)
Same-day bank reconciliation; 100% AP/AR coded with correct VAT, project/property, and attachments.
Mondays 09:00–13:00 (Europe/Madrid): publish cash-coverage weeks, AP/AR actions, and a one-page CEO snapshot.
Month-end close T+5 with a clean B/S reconciliation pack (loans, accruals, prepaids/deposits, fixed assets & depreciation).
Controls: 3-way match, approval matrix, clean vendor master, and full audit trail.
≥2 automation wins every 60 days (bank rules, approvals, alerts, templates).
Task inventory (grouped by trigger)
Daily
Bank Reconciliation — 100% same-day; maintain auto-match rules; clear suspense.
AP Invoice Entry — Correct vendor/account/VAT/project; PDFs attached; maker-checker.
Approval Flow Monitoring — Unblock; keep monday.com statuses current; preserve audit trail.
Weekly — Monday (core block)
Cashflow Forecast Update — Publish cash-coverage weeks; highlight risks/actions.
Payment Proposal Prep — Due-date/priority list; approvals validated; vendor hygiene.
AR Aging Review — Top-10 with actions; promises-to-pay; escalate breaches.
AP Overdues Review — Resolve/assign; owner & due set.
CEO Weekly Finance Snapshot — Coverage, AP/AR criticals, risks/decisions.
Subscriptions 10:00 — Post recurring invoices; validate terms & VAT.
Cost-Saving Review — Variances & savings with CFO; actions logged.
Weekly — Friday
Revolut Review — Balances, top-ups, card lifecycle; variance notes.
Month-end close
GL Hygiene — Prepaids, accruals, deposits, intercompany; checklist T+5.
Fixed Assets — Capitalization & depreciation runs; register integrity.
Project Margin Check — Budget vs actuals; notes for Construction/Sales.
Balance-Sheet Reconciliations — Pack T+5; exceptions escalated.
Quarterly / Annual (Spain)
VAT 303 (Quarterly) and 390 (Annual) — Prepare/file; archive evidence.
Modelo 347 (March) — >€3,005 suppliers/customers; reconcile & file.
IS/200 (July) — Corporate tax support; trial balance & ledgers.
Event-driven & cadenced
Expense Claims & Reimbursements — Cut-off Wed 12:00; pay in Monday run; incomplete rejected.
Sales Invoicing — Within 24h of reservation/notary/milestone; evidence attached.
Vendor Master Data — Create/change within 24h; 2-step bank verification; quarterly audit.
Revolut Cards — Issue/limit/block within 24h of join/role change/exit; quarterly audit.
Property Deed — Pre-pack −5 days; post-deed entries 24h with deed & settlement.
Capitalization (WIP→FA) — Monthly per policy; review T+3; CFO approval.
Intercompany & Renovation Recharges — By third business day; mirror & reconcile.
Municipal Taxes — Accrue monthly; pay due date −5 days; attach bills.
Rental Deposits — Post within 24h; monthly deposit-GL reconciliation.
Chart of Accounts Changes — Implement approved changes within 2 business days; quarterly tidy-up.
Budgets & Rolling Forecast — Annual by Dec 15; monthly refresh T+3 with versioning.
Threshold-triggered controls
Cash coverage < 6 weeks — Create CFO ticket; re-prioritize payments pre-Monday.
Bank auto-match < 80% (2 weeks) — Tune rules by Friday; report hit-rate Monday.
AR >30 days / Top-10 risk — Sales escalation; owner & due; flag in CEO snapshot.
Missing docs > 10% (week) — Push back; retrain requestors; report metric.
Engagement & time commitment
Option A — Freelance contractor (preferred): remote, part-time; fixed Monday 09:00–13:00 window; additional hours flex around closes.
Option B — Part-time employment: 15–20 h/week in ES time.
(Compensation details are handled during the process.)
Tools
Odoo Accounting, Revolut Business, monday.com, Google Workspace (Sheets/Docs), CSV.
Profile — A-Player (Top 1%)
Odoo Accounting power user (AP/AR, bank rules, reconciliations, taxes, fixed assets, approvals).
Hands-on with Spanish GAAP/PGC and VAT; comfortable coordinating filings with a gestoría.
SOP discipline & kaizen mindset; you ship improvements weekly.
Extreme ownership, crisp async communication, early risk flagging.
Languages: Spanish C1 and English B2+.
Why join
Direct impact, real autonomy, accelerated learning, and fully remote work while building a finance machine that is precise, fast, and scalable.