License Auditing Virtual Assistant Needed
Budget: $8 – $15 AUD
We are a leading provider of IT services, dedicated to delivering top-notch solutions and support to our clients. We are seeking a detail-oriented and efficient Administrative Assistant to join our team. The ideal candidate will have experience in an IT service provider or department and will be responsible for auditing licenses, ensuring accurate invoicing, and verifying supplier charges.
Key Tasks:
License Auditing:
* Perform regular audits of software and service licenses.
* Maintain accurate records of licenses and ensure compliance with terms and conditions.
* Identify and resolve discrepancies in licensing records.
Customer Invoicing:
* Verify license counts and costs of customer invoices.
* Ensure customers are invoiced the correct amounts for services provided.
Supplier Verification:
* Verify that suppliers are charging the agreed-upon amounts and quantities
* Monitor supplier invoices for accuracy
* Collaborate with the finance team to resolve any discrepancies.
Administrative Support:
*Answer phone calls
*Provide general administrative support to the team.
* Assist with data entry and time entry
* Schedule meetings and appointments as needed.
Communication:
*Maintain excellent verbal communication skills in English.
*Liaise with customers, suppliers, and internal teams effectively.
Excel Proficiency:
*Utilize Excel to create and maintain spreadsheets,.
*Ensure accuracy and completeness of data in all Excel documents.
Ideal skills and experience:
* Familiarity with Xero platform
*A detail-oriented, organized individual with exceptional communication skills
This work is ongoing we are looking for someone 1 to 2 days a week but it can become full time for the right individual.
Key Tasks:
License Auditing:
* Perform regular audits of software and service licenses.
* Maintain accurate records of licenses and ensure compliance with terms and conditions.
* Identify and resolve discrepancies in licensing records.
Customer Invoicing:
* Verify license counts and costs of customer invoices.
* Ensure customers are invoiced the correct amounts for services provided.
Supplier Verification:
* Verify that suppliers are charging the agreed-upon amounts and quantities
* Monitor supplier invoices for accuracy
* Collaborate with the finance team to resolve any discrepancies.
Administrative Support:
*Answer phone calls
*Provide general administrative support to the team.
* Assist with data entry and time entry
* Schedule meetings and appointments as needed.
Communication:
*Maintain excellent verbal communication skills in English.
*Liaise with customers, suppliers, and internal teams effectively.
Excel Proficiency:
*Utilize Excel to create and maintain spreadsheets,.
*Ensure accuracy and completeness of data in all Excel documents.
Ideal skills and experience:
* Familiarity with Xero platform
*A detail-oriented, organized individual with exceptional communication skills
This work is ongoing we are looking for someone 1 to 2 days a week but it can become full time for the right individual.