International Theatre Tour Bookkeeping Support
Budget: £18 – £36 GBP
I’m looking to bring an experienced bookkeeper on board right away for a two-week trial for a touring theatre company that's on the road. During this test period I need you to keep our day-to-day numbers clean by entering receipts through Dext, tracking invoices and coding to production-specific classes (eg Tour wk1, etc) based on the touring schedule provided, and reconciling company credit cards inside QuickBooks. The schedule is a bit irregular because show dates, load-ins, and travel days shift each week, so flexibility—and quick turnaround on entries—is essential.
Trial (Jul-Aug): Full engagement during touring weeks. Sep-Nov: minimal retainer (~4–6 hours/month, keeping you warm for the busy season). Dec-May: ramps back to full engagement.
Rate: £20–30/hour depending on experience. Trial period: ~15–20 hours, retainer Sep–Nov: ~4–6 hours/month, Dec–May: ~8–12 hours/month.
Deliverables
• All receipts in Dext, coded and pushed to QB within 48 hours of receipt
• Weekly invoices coded to production class per touring schedule
• Friday EOD: weekly credit card report (outstanding items by person, flagged for chasing)
• QB bank/card reconciliation to the penny by Friday close
• Flag any unusual transactions or coding questions immediately
Acceptance criteria
• QuickBooks file matches bank and card balances to the penny
• Expense categories follow our existing chart of accounts and class structure
• No more than 5 uncoded transactions at week end
Once we move to the retainer the same standards apply, with an agreed monthly cutoff for reports.
If you’ve handled touring productions or other businesses with shifting schedules and you can start immediately, let’s talk and get you added to our QuickBooks file today.
Trial (Jul-Aug): Full engagement during touring weeks. Sep-Nov: minimal retainer (~4–6 hours/month, keeping you warm for the busy season). Dec-May: ramps back to full engagement.
Rate: £20–30/hour depending on experience. Trial period: ~15–20 hours, retainer Sep–Nov: ~4–6 hours/month, Dec–May: ~8–12 hours/month.
Deliverables
• All receipts in Dext, coded and pushed to QB within 48 hours of receipt
• Weekly invoices coded to production class per touring schedule
• Friday EOD: weekly credit card report (outstanding items by person, flagged for chasing)
• QB bank/card reconciliation to the penny by Friday close
• Flag any unusual transactions or coding questions immediately
Acceptance criteria
• QuickBooks file matches bank and card balances to the penny
• Expense categories follow our existing chart of accounts and class structure
• No more than 5 uncoded transactions at week end
Once we move to the retainer the same standards apply, with an agreed monthly cutoff for reports.
If you’ve handled touring productions or other businesses with shifting schedules and you can start immediately, let’s talk and get you added to our QuickBooks file today.