Bookkeeping & Receivables for Multiple SMEs

I manage several entities—NDIS, Aged Care and Construction—with a combined turnover below $10 million. I need an experienced cloud-based bookkeeper who can keep every ledger clean while giving top priority or receivables.

Receivables first
The critical outcome is a reliable, proactive system that keeps debtor ageing tight, follows up weekly and feeds accurate cash-flow forecasts into our management meetings. That includes reconciling NDIS bulk claims to service delivery, issuing construction progress claims and preparing aged-care package statements.

Ongoing tasks
Alongside receivables you will handle payroll, invoicing, payables and month-end reporting. Bank feeds are already running in Xero and QuickBooks Online (happy to stay with those or migrate to MYOB if that suits your workflow). BAS, Super/SG and supplier payments must stay fully compliant and on schedule.

Deliverables
• Build/refine workflows for outstanding, recurring and one-time receivables
• Weekly debtor ageing reports with follow-up notes logged
• Fortnightly payroll processing and superannuation reconciliation
• Timely supplier payments matched to purchase orders
• Month-end close, bank reconciliations and management reports within five business days

Acceptance criteria
• No unreconciled bank items older than seven days
• Debtors >60 days kept below 2 % of revenue
• Accurate cash-flow forecast available each Monday

Familiarity with NDIS Bulk Uploads, aged-care statements and construction retention accounting is strongly preferred. We coordinate through Microsoft Teams, and all source docs are stored in SharePoint/OneDrive.

Timesheet exports CRM to Xero