All-round Virtual Assistant
Budget: €250 – €750 EUR
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Virtual/Administrative Assistance
All-round Virtual Assistant
Search more General Virtual Assistance jobs Posted 16 hours ago Worldwide
Our startup agency has a great long-term opportunity for a talented individual to work as an All-round Virtual Assistant in a growing company.
This opportunity allows you to develop long-term employment while maintaining the convenience of working from home. As the company grows, you grow with us.
As an All-round Virtual Assistant, you are responsible for all the organization's back office and administrative tasks. You work directly with the CEO and you will provide daily hands-on support to the CEO. This job requires more than 30 hours a week and can be done during the day & evening time in the Philippines.
You will be responsible for HR operations, recruitment, timesheet & payroll preparation, basic bookkeeping, email management, statutory reporting to gov't agencies, and providing executive assistance to the CEO.
We need an All-round Virtual Assistant who is capable of handling the following responsibilities.
HR Operations:
1. Checking timesheets and following up with employees regarding discrepancies
2. Prepare the attendance record for the bi-weekly payroll calculation
3. Handle all communications with the outsourced payroll specialist
4. Ensure complete onboarding requirements for new hires
5. Conduct New Hire Onboarding orientation
6. Set up new employees in the company's systems such as G Suite, Slack, and Jibble.
7. Manage the time tracking tool Jibble
8. Manage offboarding of employees
9. Ensure timely final pay calculation and payout, as well as bonuses to be paid out.
10. Register employees with gov't organizations such as BIR, SSS, PhilHealth, HDMF, and DOLE
11. Draft company communications such as memos, COE, NTE, and other communications as required
Recruitment
1. Drive meetings with potential clients for employment requirements.
2. Create job ads in Zoho Recruit and post them on LinkedIn
3. Screen applicants, schedule and conduct interviews
4. Create candidate profiles and endorse candidates to clients
5. Communicate timely with candidates about the status of their application
Administrative
1. Light bookkeeping such as encoding accounts payables in Excel
2. Downloading of receipts and invoices from online portals
3. Create sales invoices based on employees' time sheets
4. Validate expense reimbursement forms submitted by employees and follow up on missing information
5. Validate receipts from credit card statements and follow up for missing receipts
6. Report monthly contributions to SSS, PhilHealth, HMDF
7. File monthly tax returns such as 1601C and 2551Q
8. Ad hoc administrative tasks as required by management
Lead Generation
1. Search leads on LinkedIn or other professional network sites, using Sales Navigator.
2. Gather email addresses, phone numbers, LinkedIn profile URLs, and other basic information
3. Load leads into the email marketing tool (Lemlist) and follow up on pending actions
Executive Assistance
1. Take notes during virtual meetings of the CEO with prospects, and clients, and as required
2. Send out minutes of the meeting to all stakeholders after the meeting
3. Manage the CEO's calendar and send reminders of important upcoming events
4. Make recommendations for improvements to existing business processes
This is a full-time role for 40 hours per week. Experience with the following tools is a plus, but not required as it can be taught.
- G Suite (Google Sheets, Google Docs, Google Drive)
- Zoho Recruit
- Slack
- Jibble
- LinkedIn Sales Navigator
- Lemlist
- SalesQL & Hunter.io
- Microsoft Excel
- PowerPoint & Google Slides
With the current volume, this can all be managed by one person at current. Once the volume increases, the team will expand and a leadership position will be a likely course of growth.
Start your proposal with: I am an all-round general virtual assistant
<
Virtual/Administrative Assistance
All-round Virtual Assistant
Search more General Virtual Assistance jobs Posted 16 hours ago Worldwide
Our startup agency has a great long-term opportunity for a talented individual to work as an All-round Virtual Assistant in a growing company.
This opportunity allows you to develop long-term employment while maintaining the convenience of working from home. As the company grows, you grow with us.
As an All-round Virtual Assistant, you are responsible for all the organization's back office and administrative tasks. You work directly with the CEO and you will provide daily hands-on support to the CEO. This job requires more than 30 hours a week and can be done during the day & evening time in the Philippines.
You will be responsible for HR operations, recruitment, timesheet & payroll preparation, basic bookkeeping, email management, statutory reporting to gov't agencies, and providing executive assistance to the CEO.
We need an All-round Virtual Assistant who is capable of handling the following responsibilities.
HR Operations:
1. Checking timesheets and following up with employees regarding discrepancies
2. Prepare the attendance record for the bi-weekly payroll calculation
3. Handle all communications with the outsourced payroll specialist
4. Ensure complete onboarding requirements for new hires
5. Conduct New Hire Onboarding orientation
6. Set up new employees in the company's systems such as G Suite, Slack, and Jibble.
7. Manage the time tracking tool Jibble
8. Manage offboarding of employees
9. Ensure timely final pay calculation and payout, as well as bonuses to be paid out.
10. Register employees with gov't organizations such as BIR, SSS, PhilHealth, HDMF, and DOLE
11. Draft company communications such as memos, COE, NTE, and other communications as required
Recruitment
1. Drive meetings with potential clients for employment requirements.
2. Create job ads in Zoho Recruit and post them on LinkedIn
3. Screen applicants, schedule and conduct interviews
4. Create candidate profiles and endorse candidates to clients
5. Communicate timely with candidates about the status of their application
Administrative
1. Light bookkeeping such as encoding accounts payables in Excel
2. Downloading of receipts and invoices from online portals
3. Create sales invoices based on employees' time sheets
4. Validate expense reimbursement forms submitted by employees and follow up on missing information
5. Validate receipts from credit card statements and follow up for missing receipts
6. Report monthly contributions to SSS, PhilHealth, HMDF
7. File monthly tax returns such as 1601C and 2551Q
8. Ad hoc administrative tasks as required by management
Lead Generation
1. Search leads on LinkedIn or other professional network sites, using Sales Navigator.
2. Gather email addresses, phone numbers, LinkedIn profile URLs, and other basic information
3. Load leads into the email marketing tool (Lemlist) and follow up on pending actions
Executive Assistance
1. Take notes during virtual meetings of the CEO with prospects, and clients, and as required
2. Send out minutes of the meeting to all stakeholders after the meeting
3. Manage the CEO's calendar and send reminders of important upcoming events
4. Make recommendations for improvements to existing business processes
This is a full-time role for 40 hours per week. Experience with the following tools is a plus, but not required as it can be taught.
- G Suite (Google Sheets, Google Docs, Google Drive)
- Zoho Recruit
- Slack
- Jibble
- LinkedIn Sales Navigator
- Lemlist
- SalesQL & Hunter.io
- Microsoft Excel
- PowerPoint & Google Slides
With the current volume, this can all be managed by one person at current. Once the volume increases, the team will expand and a leadership position will be a likely course of growth.
Start your proposal with: I am an all-round general virtual assistant