Admin Assistant & Bookkeeper
Budget: $2 – $8 USD
I'm looking for a skilled administrative assistant with bookkeeping expertise. Your main tasks will include:
Job Title: Administrative Assistant & Bookkeeper
Reports To: Business Owner
Employment Type: Full-Time
Position Overview:
We are looking for a highly organized and proactive Administrative Assistant & Bookkeeper to provide essential support to a business owner. This diverse role combines administrative duties, bookkeeping, investor relations, asset management for real estate, and communication responsibilities. The ideal candidate will be someone who thrives in a fast-paced environment, is adaptable, detailed oriented and is committed to helping streamline operations across multiple areas of the business.
Key Responsibilities:
Administrative Support
• Manage the business owner's calendar, appointments, and scheduling
• Handle phone calls, emails, and correspondence with a high degree of professionalism
• Organize and maintain digital files and documents across all businesses
• Coordinate travel arrangements and itineraries
• Assist in tracking project timelines and meeting deadlines
Bookkeeping Duties
• Maintain accurate financial records using QuickBooks and Wave accounting softwares
• Support on accounts receivables and payables for all businesses
• Reconcile bank and credit card statements for all businesses
• Generate financial reports, budget tracking, and expense management for all businesses
• Work closely with the accountant for tax preparation and filings
Investor Relations Support
• Maintain investor communication records and contact lists
• Prepare and distribute regular investor updates, reports, and financial summaries
• Organize investor meetings, calls, and presentations
• Respond to investor inquiries in a timely and professional manner
Real Estate Asset Management Support
• Assist with the tracking and management of real estate assets (properties, leases, etc.)
• Daily meetings with property managers across all properties
• Assist with financial management of properties, including budgeting, rent collection, and expense tracking
• Conduct property research and report on market trends and rental comps for all properties
Qualifications:
• Proven experience as an administrative assistant, bookkeeper, or in a similar role
• Strong proficiency in accounting software (e.g., QuickBooks and Wave) and MS Office/Google Workspace
• Excellent written and verbal communication skills
• Exceptional attention to detail and organizational skills
• High level of discretion and trustworthiness with sensitive information
• Ability to multitask and adapt in a dynamic, fast-paced environment
Preferred Qualifications:
• Experience in real estate asset management or related fields
• Familiarity with CRM tools, project management software, and email marketing platforms
• Basic knowledge of property management or real estate terminology
• Comfort with using design tools (e.g., Canva, Adobe Suite) for newsletters and marketing materials
Job Title: Administrative Assistant & Bookkeeper
Reports To: Business Owner
Employment Type: Full-Time
Position Overview:
We are looking for a highly organized and proactive Administrative Assistant & Bookkeeper to provide essential support to a business owner. This diverse role combines administrative duties, bookkeeping, investor relations, asset management for real estate, and communication responsibilities. The ideal candidate will be someone who thrives in a fast-paced environment, is adaptable, detailed oriented and is committed to helping streamline operations across multiple areas of the business.
Key Responsibilities:
Administrative Support
• Manage the business owner's calendar, appointments, and scheduling
• Handle phone calls, emails, and correspondence with a high degree of professionalism
• Organize and maintain digital files and documents across all businesses
• Coordinate travel arrangements and itineraries
• Assist in tracking project timelines and meeting deadlines
Bookkeeping Duties
• Maintain accurate financial records using QuickBooks and Wave accounting softwares
• Support on accounts receivables and payables for all businesses
• Reconcile bank and credit card statements for all businesses
• Generate financial reports, budget tracking, and expense management for all businesses
• Work closely with the accountant for tax preparation and filings
Investor Relations Support
• Maintain investor communication records and contact lists
• Prepare and distribute regular investor updates, reports, and financial summaries
• Organize investor meetings, calls, and presentations
• Respond to investor inquiries in a timely and professional manner
Real Estate Asset Management Support
• Assist with the tracking and management of real estate assets (properties, leases, etc.)
• Daily meetings with property managers across all properties
• Assist with financial management of properties, including budgeting, rent collection, and expense tracking
• Conduct property research and report on market trends and rental comps for all properties
Qualifications:
• Proven experience as an administrative assistant, bookkeeper, or in a similar role
• Strong proficiency in accounting software (e.g., QuickBooks and Wave) and MS Office/Google Workspace
• Excellent written and verbal communication skills
• Exceptional attention to detail and organizational skills
• High level of discretion and trustworthiness with sensitive information
• Ability to multitask and adapt in a dynamic, fast-paced environment
Preferred Qualifications:
• Experience in real estate asset management or related fields
• Familiarity with CRM tools, project management software, and email marketing platforms
• Basic knowledge of property management or real estate terminology
• Comfort with using design tools (e.g., Canva, Adobe Suite) for newsletters and marketing materials