AP / AR Accounting Assistant (Zoho CRM + Zoho Books)
Budget: $15 – $25 USD
We’re looking for a reliable Accounting Assistant to help manage accounts payable and receivable using Zoho Books and Zoho CRM. The role focuses on keeping bills, invoices, and records organized while helping automate processes wherever possible.
Requirements
• Available during Eastern Time (EST) business hours
• Able to assist the team in real time when needed
• Willing to sign an NDA
• Experience with Zoho Books and Zoho CRM
• Strong attention to detail and organization
• Comfortable asking questions if something is unclear
Accounts Payable (AP)
• Receive mail and identify vendor bills
• Import vendor bills into Zoho Books
• Pay approved bills through bank bill pay or checks issued from Zoho
• Reconcile vendor payments with bank transactions
• Reconcile company credit card expenses in Zoho Books
• Ensure Purchase Orders (POs) are used for applicable purchases and expenses are coded correctly
• Submit vendor bills for approval before payment
• Set up recurring bills when appropriate
• Look for opportunities to automate processes in Zoho Books
Accounts Receivable (AR)
• Receive checks and process deposits
• Process credit card payments for customers who call in
• Ensure completed jobs or services are invoiced promptly
• Review past-due invoices weekly and send statements
• Follow up with customers on overdue balances
• Resend invoices that have not been opened
• Update and maintain customer contact information in Zoho CRM
Weekly Responsibilities
• Prepare a simple AP / AR report for the weekly team meeting (11:00 AM EST)
Goal of the Role
Help maintain accurate financial records, organized billing, and efficient processes while improving automation within Zoho Books and Zoho CRM.
Requirements
• Available during Eastern Time (EST) business hours
• Able to assist the team in real time when needed
• Willing to sign an NDA
• Experience with Zoho Books and Zoho CRM
• Strong attention to detail and organization
• Comfortable asking questions if something is unclear
Accounts Payable (AP)
• Receive mail and identify vendor bills
• Import vendor bills into Zoho Books
• Pay approved bills through bank bill pay or checks issued from Zoho
• Reconcile vendor payments with bank transactions
• Reconcile company credit card expenses in Zoho Books
• Ensure Purchase Orders (POs) are used for applicable purchases and expenses are coded correctly
• Submit vendor bills for approval before payment
• Set up recurring bills when appropriate
• Look for opportunities to automate processes in Zoho Books
Accounts Receivable (AR)
• Receive checks and process deposits
• Process credit card payments for customers who call in
• Ensure completed jobs or services are invoiced promptly
• Review past-due invoices weekly and send statements
• Follow up with customers on overdue balances
• Resend invoices that have not been opened
• Update and maintain customer contact information in Zoho CRM
Weekly Responsibilities
• Prepare a simple AP / AR report for the weekly team meeting (11:00 AM EST)
Goal of the Role
Help maintain accurate financial records, organized billing, and efficient processes while improving automation within Zoho Books and Zoho CRM.