Tech Savvy Administrative Coordinator with WordPress knowledge (Looking for Filipinos only)
Budget: $2 – $8 USD
What you'll be doing:
- Take meeting notes, prepare meeting agendas, and record meetings which will be done on Zoom (you'll be joining the client in the call and recording the session)
- Scheduling meetings on Zoom and sending out invites on Google Calendar
- Make changes to WordPress sites as needed, helping with content population for site launches (helping with blog posts, updating pages, etc. -- you will be guided for custom sites)
- Standardizing note-taking formats with action items and assigning them to the corresponding team member or client
- Proofread notes taken prior to sharing with clients at the end of the call
- Work responsibilities can expand over time based on the client’s needs and your skill growth
- Having high attention to detail and the ability to proofread and perform quality control of others' work
- Interacting regularly with team members to review the status of tasks, resolve issues, and meet deadlines
- Communicating with internal and external stakeholders regarding project needs
- Supportive in client calls but not the primary communicator between clients and the rest of the agency
- Contribute to project timelines on Monday.com as directed by Project Manager
For this position, you must be:
- Organized, Dependable, Communicative, Reliable, Responsive
- Available from 9 AM to 5 PM EST (night shift)
- A college graduate, working for at least a year in a similar industry
- A touch typist, able to type above 50 words per minute
- Fluent in English both written and verbal as you'll be dealing with American clients
- Self-reliant on tracking own assignments to ensure tasks are completed on time while using our time tracker Toggl
- Ready to work from anywhere with a working laptop, headphones/headset for calls and a stable internet connection
It would be great if you:
- Have meticulous organizational and time management skills
- Are self-motivated, with the ability to work collaboratively as well as independently
- Have familiarity with WordPress and technical knowledge of Web technologies (e.g., HTML, CSS, etc.), and their appropriate use is required
- Enjoy challenges and find collaborative solutions
- Have some knowledge of user experience design, information architecture, usability, visual/graphic design
Preferable to know the technologies used: (* is required)
- WordPress*
- Monday.com or a similar Project Management tool
- Zoom*, Google Meet*, Microsoft Teams
- Google Workspace*
- Figma, Canva, Photoshop
- Toggl*
- Slack*
What’s in it for you:
- Stable remote work from anywhere
- Ability to pursue training and personal development aligned with your career and applicable areas of work
- Unlimited sick leaves (your health is top priority)
- US holiday leaves + a week off for Christmas holidays
- 10 vacation leaves
- Fully paid annual HMO with Maxicare (or healthcare provider of your choice) after 6 months
- Starting salary at 55,000 and up
- Growth opportunities and salary increase after 1 year
More about the 3 Owl:
3 Owl is a nimble team of creators and thinkers building custom data-driven creative solutions that adapt to client’s changing needs and support transformational growth. And we have a really good time doing it. 3 Owl is looking to grow their team by hiring a full-time Administrative Coordinator. This person will report directly to the 3 Owl lead Project Manager.
Our Values are:
- Humble Confidence (Thanks for noticing.) - We’re not ones to brag, but we’re good at what we do and have proven that to ourselves and our clients. The work works. Our confidence comes from producing real results through best-in-class brands and technology built for growth.
- Agile and Adaptable (don’t get mad, get creative.) - We live in solutions mode. There’s no brand or tech problem we can’t figure out. We keep our team lean because red tape gets in the way of great work. No meetings about meetings here. We communicate well and work hard.
- Practical Optimism (Our rosy glasses are prescription.) - We aren’t afraid to think ideally and dream big. Celebrating small wins (and big ones) and looking for the good in every situation is at the center of all we do.
- Wildly Transparent (Talk a lot. Listen more.) - We treat each other and our clients the way we want to be treated: with honesty, respect, and each other’s best interests in mind.
- Take meeting notes, prepare meeting agendas, and record meetings which will be done on Zoom (you'll be joining the client in the call and recording the session)
- Scheduling meetings on Zoom and sending out invites on Google Calendar
- Make changes to WordPress sites as needed, helping with content population for site launches (helping with blog posts, updating pages, etc. -- you will be guided for custom sites)
- Standardizing note-taking formats with action items and assigning them to the corresponding team member or client
- Proofread notes taken prior to sharing with clients at the end of the call
- Work responsibilities can expand over time based on the client’s needs and your skill growth
- Having high attention to detail and the ability to proofread and perform quality control of others' work
- Interacting regularly with team members to review the status of tasks, resolve issues, and meet deadlines
- Communicating with internal and external stakeholders regarding project needs
- Supportive in client calls but not the primary communicator between clients and the rest of the agency
- Contribute to project timelines on Monday.com as directed by Project Manager
For this position, you must be:
- Organized, Dependable, Communicative, Reliable, Responsive
- Available from 9 AM to 5 PM EST (night shift)
- A college graduate, working for at least a year in a similar industry
- A touch typist, able to type above 50 words per minute
- Fluent in English both written and verbal as you'll be dealing with American clients
- Self-reliant on tracking own assignments to ensure tasks are completed on time while using our time tracker Toggl
- Ready to work from anywhere with a working laptop, headphones/headset for calls and a stable internet connection
It would be great if you:
- Have meticulous organizational and time management skills
- Are self-motivated, with the ability to work collaboratively as well as independently
- Have familiarity with WordPress and technical knowledge of Web technologies (e.g., HTML, CSS, etc.), and their appropriate use is required
- Enjoy challenges and find collaborative solutions
- Have some knowledge of user experience design, information architecture, usability, visual/graphic design
Preferable to know the technologies used: (* is required)
- WordPress*
- Monday.com or a similar Project Management tool
- Zoom*, Google Meet*, Microsoft Teams
- Google Workspace*
- Figma, Canva, Photoshop
- Toggl*
- Slack*
What’s in it for you:
- Stable remote work from anywhere
- Ability to pursue training and personal development aligned with your career and applicable areas of work
- Unlimited sick leaves (your health is top priority)
- US holiday leaves + a week off for Christmas holidays
- 10 vacation leaves
- Fully paid annual HMO with Maxicare (or healthcare provider of your choice) after 6 months
- Starting salary at 55,000 and up
- Growth opportunities and salary increase after 1 year
More about the 3 Owl:
3 Owl is a nimble team of creators and thinkers building custom data-driven creative solutions that adapt to client’s changing needs and support transformational growth. And we have a really good time doing it. 3 Owl is looking to grow their team by hiring a full-time Administrative Coordinator. This person will report directly to the 3 Owl lead Project Manager.
Our Values are:
- Humble Confidence (Thanks for noticing.) - We’re not ones to brag, but we’re good at what we do and have proven that to ourselves and our clients. The work works. Our confidence comes from producing real results through best-in-class brands and technology built for growth.
- Agile and Adaptable (don’t get mad, get creative.) - We live in solutions mode. There’s no brand or tech problem we can’t figure out. We keep our team lean because red tape gets in the way of great work. No meetings about meetings here. We communicate well and work hard.
- Practical Optimism (Our rosy glasses are prescription.) - We aren’t afraid to think ideally and dream big. Celebrating small wins (and big ones) and looking for the good in every situation is at the center of all we do.
- Wildly Transparent (Talk a lot. Listen more.) - We treat each other and our clients the way we want to be treated: with honesty, respect, and each other’s best interests in mind.