Design Operational Workflow Blueprint for Global Program
Budget: €250 – €750 EUR
Systems Architect Needed to Design Operational Workflow Blueprint
Project Overview
We are building a global destination content program that requires a fully integrated operational system.
We already have a GoHighLevel specialist who can implement workflows, automations and pipelines, but they require a clear, technically accurate architecture and blueprint to follow.
We need a systems architect to design this blueprint, ensuring seamless integration across:
Sales
Onboarding
Content production
Digital asset management (DAM) ingestion
Distribution to industry partners
Reporting and analytics
A DAM platform partner is already in place, so the role focuses on workflow mapping, integration logic, metadata structures, and system orchestration.
Scope of Work
1. Sales Workflow Architecture
Map CRM pipelines and stages
Define automations for leads, proposals, agreements, and onboarding
Specify triggers, reminders, tasks, and notifications
Create dashboard requirements and data flow
2. Onboarding Workflow Design
Map the full onboarding journey from agreement to content delivery
Define required forms, data capture, compliance steps, and approvals
Build a detailed 30-day onboarding workflow blueprint
Provide exact instructions to the GHL implementer
3. Content Production Workflow
Define processes for content upload, QC checks, approval flows, translations, metadata handling
Map triggers, dependencies, task routing, alerts
Establish file naming conventions and metadata schema
Integrate content stages with DAM ingestion requirements
4. DAM Integration Requirements
Map integration points between internal workflows and the DAM
Define metadata fields, asset groupings, and naming standards
Set rules for asset movement: upload → QC → approved → language versions → delivery packs
5. Distribution & Delivery Workflow
Map packaging requirements for industry partners
Define the workflow for content provider review, approval, upload and live status
Specify dashboards and tracking logic
Provide integration specifications for triggering distribution events
6. Reporting & Analytics
Design monthly reporting process
Specify data sources, metrics, fields, and automation requirements
Define how analytics will be pulled from the DAM and internal tools
Outline dashboards for internal teams and external stakeholders
Required Skills
Experience in systems architecture or business process design
Strong understanding of workflow automation platforms
Knowledge of SaaS integrations (APIs, webhooks, Zapier/Make, etc.)
Understanding of media, QC, metadata, or digital content workflows
Ability to map complex processes into clear, implementable workflows
Strong documentation and technical communication skills
Experience designing systems for sales, onboarding, operations or content production teams
Deliverables
Complete systems workflow blueprint covering sales → onboarding → production → DAM → delivery → reporting
Written specifications for every stage and trigger
Integration and data flow diagrams
Metadata and naming templates
Implementation instructions for the GoHighLevel technician
SOPs for internal teams
Support during Q&A with the implementer
Contract Details
Duration: 2–3 months (with potential extension)
Remote
Flexible schedule
Opportunity for ongoing consultation as the platform evolves
How to Apply
Please provide:
Examples of systems or workflow architectures you have designed
Experience with automation platforms or integrations
Background in media, digital workflows, or content operations (if applicable)
Your rate for 20 hour work week
Availability
Project Overview
We are building a global destination content program that requires a fully integrated operational system.
We already have a GoHighLevel specialist who can implement workflows, automations and pipelines, but they require a clear, technically accurate architecture and blueprint to follow.
We need a systems architect to design this blueprint, ensuring seamless integration across:
Sales
Onboarding
Content production
Digital asset management (DAM) ingestion
Distribution to industry partners
Reporting and analytics
A DAM platform partner is already in place, so the role focuses on workflow mapping, integration logic, metadata structures, and system orchestration.
Scope of Work
1. Sales Workflow Architecture
Map CRM pipelines and stages
Define automations for leads, proposals, agreements, and onboarding
Specify triggers, reminders, tasks, and notifications
Create dashboard requirements and data flow
2. Onboarding Workflow Design
Map the full onboarding journey from agreement to content delivery
Define required forms, data capture, compliance steps, and approvals
Build a detailed 30-day onboarding workflow blueprint
Provide exact instructions to the GHL implementer
3. Content Production Workflow
Define processes for content upload, QC checks, approval flows, translations, metadata handling
Map triggers, dependencies, task routing, alerts
Establish file naming conventions and metadata schema
Integrate content stages with DAM ingestion requirements
4. DAM Integration Requirements
Map integration points between internal workflows and the DAM
Define metadata fields, asset groupings, and naming standards
Set rules for asset movement: upload → QC → approved → language versions → delivery packs
5. Distribution & Delivery Workflow
Map packaging requirements for industry partners
Define the workflow for content provider review, approval, upload and live status
Specify dashboards and tracking logic
Provide integration specifications for triggering distribution events
6. Reporting & Analytics
Design monthly reporting process
Specify data sources, metrics, fields, and automation requirements
Define how analytics will be pulled from the DAM and internal tools
Outline dashboards for internal teams and external stakeholders
Required Skills
Experience in systems architecture or business process design
Strong understanding of workflow automation platforms
Knowledge of SaaS integrations (APIs, webhooks, Zapier/Make, etc.)
Understanding of media, QC, metadata, or digital content workflows
Ability to map complex processes into clear, implementable workflows
Strong documentation and technical communication skills
Experience designing systems for sales, onboarding, operations or content production teams
Deliverables
Complete systems workflow blueprint covering sales → onboarding → production → DAM → delivery → reporting
Written specifications for every stage and trigger
Integration and data flow diagrams
Metadata and naming templates
Implementation instructions for the GoHighLevel technician
SOPs for internal teams
Support during Q&A with the implementer
Contract Details
Duration: 2–3 months (with potential extension)
Remote
Flexible schedule
Opportunity for ongoing consultation as the platform evolves
How to Apply
Please provide:
Examples of systems or workflow architectures you have designed
Experience with automation platforms or integrations
Background in media, digital workflows, or content operations (if applicable)
Your rate for 20 hour work week
Availability